Office of the Registrar

Maintainer's Website: http://www.registrar.emory.edu/

Academic Record: Official

This series documents the final academic status of students who are no longer enrolled. This series may include, but is not limited to: final transcript; requests for release of personally identifiable information; records of disclosures made to third parties; academic dismissals; and academic integrity code violations with sanctions.

Academic Record: Registrar

This series documents the academic status of enrolled students. This series may include, but is not limited to: name or gender change requests; and veterans eligibility, enrollment, and qualifications records.

Catalogues and Bulletins

Records that document the Emory policies and procedures, program requirements, and course offerings. 

Classroom Scheduling Files

Records that documents the formulation of class schedules by academic units for inclusion in the published schedule of classes. File may include the final edition of the schedule of classes booklet, requests from departments for class offerings, deviation from schedule records, copies of course schedule maintenance records, requests for class changes, correspondence, and other related records.

Course Action Records

This series documents actions associated with student's registration and enrollment in courses. This series may include, but is not limited to: registration, drop/add requests, permission to audit course to take as pass/fail, and course transfers.

Course Catalog

This series documents courses offered each semester. This series may include, but is not limited to: catalogues and published schedule of classes.

Family Educational Rights and Privacy Act (FERPA) Records

This series documents student requests and consent authorizations or denials in accordance with the Family Educational Rights and Privacy Act (FERPA). This series may include, but is not limited to: requests for hearings, student statements regarding hearing panel decisions, written decisions of the hearing panel, written consent of the student to disclose records, non-disclosure of directory information requests, and waivers for rights of access.

Grade Change Reports

This series documents grade changes submitted by instructors. This series may include, but is not limited to: withdrawal requests, supplemental grade reports, and removal of incomplete records.

Hold or Encumbrance Authorizations

This series documents holds that restrict the release of transcripts. This series may include, but is not limited to: documentation on reason for hold and specific action needed to release hold.

Room Scheduling Records

Records that documents room assignments for classes offered during regular terms or during the summer session. File may include room assignment lists and other related records.