Oxford College

Maintainer's Website: http://oxford.emory.edu/

Academic Record: School

This series documents the monitoring of enrolled students status, history, and grades within the academic department or school. This series may include, but is not limited to: advising records; grade reports, disputes, and change records; records documenting participation in special academic programs; requests to change major or minor; application and placement in joint degree programs; request for, and approval of, independent study and study abroad courses; transfer credit evaluations; requests to change colleges; academic action authorizations for dismissal or suspension; and graduation checklist.

Consent Forms: Minors

This series documents permission granted by a parent or guardian for a minor to participate in a research program. This series may include, but is not limited to: consent form and correspondence.

Course and Faculty Evaluation Files

Records that documents written and statistical evaluation of faculty and courses by students.

Course Lab Manuals and Syllabus

Records that document the internal publication of an instructional lab manual and syllabus for teaching of a course. File may include mock-ups, and other related records.

Course Records

Records that document course offerings and individual course contents. File may include syllabi, course descriptions, course outlines, course summaries, course requests and proposals, curriculum approval lists, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, correspondence, and other related records.

Course Schedule Maintanence Records

Records that document requests for changes to be made to the university catalog and schedule of classes. The information may include: course numbers, course titles, locations, course descriptions, credit hours, and other related records.

Faculty Activity Reports

Records that document a faculty member accomplishments for a year. Report may contain courses taught, articles written, extra curricular activities, projects, and other related information. Report should be filed in faculty personnel file.

Faculty and Student Handbooks

Records that document the requirements, policies and offerings of specific instructional units for use by current or potential faculty or students. File may include policies on: fields of study, faculty, academic requirements, the evaluation process, and the research process

Faculty Annual Review

Records that document a faculty member's work performance. File may include correspondence, letters of commendation, written reports, and other related records. 

Faculty Exchange and Visiting Scholars Records

Records that document a program which allows one or more faculty exchange and or visiting scholars to assume residence on campus for an academic year or a shorter duration. File may include advertisements, applicant data, arrangements and schedules, publicity and news clippings, presentation audio recordings, correspondence, and other related records.

Faculty Summaries Backup files

Records that document changes made to the Faculty Time Report Summary. File may include correspondence, journal entries, accounting reports, and other related records.

Fellowship Award Records

This series documents the administration of student fellowships. This series may include, but is not limited to: agreements/contracts with departments, postings/notices, applications, and student resumes.

Honor Code Violations Not Resulting in Suspension or Expulsion

This series documents the investigation and outcome of alleged violations of undergraduate and graduate honor codes, which do not result in the student's suspension or expulsion. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.

Honor Code Violations Resulting in Suspension or Expulsion

This series documents the investigation and outcome of alleged violations of undergraduate and graduate honor codes which result in the student's suspension or expulsion. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.

New Degree Program and Course Proposal Records

Records that documents the curriculum committee decision on development of new departmental and interdepartmental degree programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include minutes, proposals, correspondence, and other related records.

Personnel Records: Faculty

This series documents the employment history of faculty. This series may include, but is not limited to: employment applications which may include skill code sheets; resumes/curriculum vitea; agreement or request for position change, merit increase requests and notices, reasonable accommodation request records; request for re-employment (letter of hire), resignation and termination letters; commendations; recommendations; reprimands and disciplinary action records; work plans; personnel actions; performance evaluations; pay/budget action records; designation of beneficiary records; awards; licenses and certifications; and college credit information.

Personnel Records: Students

This series documents the employment of undergraduate and graduate students. This series may include, but is not limited to: resumes, interview questionnaires and notes, performance evaluations, and reasonable accommodation request records.

Program Development and Review Records

Records that document the planning and discussions relating to the implementation of new undergraduate and advanced degree programs and any major reorganization or changes to established programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include final reports; working papers; letters of support; review agendas; faculty status reports; reviews of individual degree programs by campus and off-campus sources; correspondence; curriculum committee meeting minutes; curriculum proposals; correspondence; and other related records.

Promotion, Tenure, and Salary Increase Records

Records that document the periodic consideration of faculty who are eligible for changes in rank, tenure status, and/or pay. Records may include promotion and tenure dossiers compiled and presented by the faculty member as per instructions from Provost Office as well as other materials which are compiled and maintained for inclusion, analysis, and summarization into the dossier folders. The dossiers may include candidate dossier cover checklist; prior service agreement; Confidential Waiver for letters of evaluation; current position description; letters of evaluation; current curriculum vitae or resume; activity summary and evaluations of teaching, curriculum development and advising from students, participants/clients, and peers; candidate acknowledgment of dossier review; student evaluations of faculty summary reports; committee signature sheets; committee findings; recommendations of administrative superiors; correspondence; and other related records.

Prospective Student Files

This series documents contact with prospective students. This series may include, but is not limited to: prospects lists, interview and conversation notes;, photographs, personal information forms and resumes, test scores, and academic transcripts.

Recruitment Records

Records that document visits to other institutions. File may include contact lists, correspondence, trip planning files, histories of past trips, and other related records.

Research Data: Humans

This series documents clinical and behavorial research activities involving human subjects. This series may include, but is not limited to: consent forms, detail of tests, test results, evaluations, notebooks, binders, and journal record.

Scholarship Reports

Records that document the recipients of scholarships at Emory. Records may include information regarding the names of recipients; when they received the scholarships; names of scholarships; dollar value of scholarships; years recipients entered and graduated; and other related records.

Student Work Product

This series documents the completion of required course work by students. This series may include, but is not limited to: examinations, quizzes, homework, term papers, and essays.

Study Abroad Records

Information collected to assist persons wishing to study aboard. File may include orientation material, Atlanta sites, publications, linkages to websites and other related information.

Theses and Dissertations

This series documents the completion of requirements for graduate degrees. This series may include, but is not limited to: theses, dissertations, and research data.