Candler School of Theology

Maintainer's Website: http://candler.emory.edu/

Academic Record: School

This series documents the monitoring of enrolled students status, history, and grades within the academic department or school. This series may include, but is not limited to: advising records; grade reports, disputes, and change records; records documenting participation in special academic programs; requests to change major or minor; application and placement in joint degree programs; request for, and approval of, independent study and study abroad courses; transfer credit evaluations; requests to change colleges; academic action authorizations for dismissal or suspension; and graduation checklist.

Accreditation Records

Records that documents the accreditation process for the university by the Southern Association of Colleges and Schools (SACS). These records document materials compiled for inclusion in a packet report sent to SACS and provided to the on-site evaluators. Records may include self-evaluation reports; final reports sent to accreditation organization; statistical data; working papers; SACS evaluation report; correspondence; and other related records.

Advisory Board Records

Records that documents the activities of boards, which may have as their charge highly specific or broad areas of concern and include members from outside of Emory. File may include minutes, agendas, reports, working papers, correspondence, and other related records.

Association and Organization Advisory Records

Records that documents the relationship and participation of university units in professional and educational associations and other organizations. The unit's role may be one of membership on the advisory or administrative board, participation in a task force or subcommittee, or one of membership in consortia. File may include promotional information, rules and regulations, reports, proposals and planning records, workshop and conference records, surveys and questionnaires, minutes, correspondence, and other related records. This series does not include individual membership records.

Author's and Artist's Contracts and Agreements Records

Records that document the duly executed and binding contractual agreements between Emory, authors and artists concerning subjects such as royalties, pricing agreements, and copyright. Information in individual contracts or agreements may include terms and conditions, provisions, amendments, authorizing signatures, and other related records.

Cooperation and Relations Records

Records that document the coordination and interaction between units for the cooperative administration of programs within Emory. Records are used for monitoring, planning, and coordinating research, instructional, or administrative programs of common concern. File may include copies of budget reports, activity reports, proposals, planning documents, agreements and memoranda of understanding, publicity and newspaper clippings, policy statements, working papers, correspondence, and other related records.

Course and Faculty Evaluation Files

Records that documents written and statistical evaluation of faculty and courses by students.

Course Lab Manuals and Syllabus

Records that document the internal publication of an instructional lab manual and syllabus for teaching of a course. File may include mock-ups, and other related records.

Course Records

Records that document course offerings and individual course contents. File may include syllabi, course descriptions, course outlines, course summaries, course requests and proposals, curriculum approval lists, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, correspondence, and other related records.

Course Schedule Maintanence Records

Records that document requests for changes to be made to the university catalog and schedule of classes. The information may include: course numbers, course titles, locations, course descriptions, credit hours, and other related records.

Faculty Activity Reports

Records that document a faculty member accomplishments for a year. Report may contain courses taught, articles written, extra curricular activities, projects, and other related information. Report should be filed in faculty personnel file.

Faculty and Student Handbooks

Records that document the requirements, policies and offerings of specific instructional units for use by current or potential faculty or students. File may include policies on: fields of study, faculty, academic requirements, the evaluation process, and the research process

Faculty Annual Review

Records that document a faculty member's work performance. File may include correspondence, letters of commendation, written reports, and other related records. 

Faculty Exchange and Visiting Scholars Records

Records that document a program which allows one or more faculty exchange and or visiting scholars to assume residence on campus for an academic year or a shorter duration. File may include advertisements, applicant data, arrangements and schedules, publicity and news clippings, presentation audio recordings, correspondence, and other related records.

Faculty Summaries Backup files

Records that document changes made to the Faculty Time Report Summary. File may include correspondence, journal entries, accounting reports, and other related records.

Faculty Time Report (Revisions

Records that document the revision of a time report previously submitted. File may include revised time sheet, correspondence and other related records.

Faculty Time Report Summary Records

Records that document the complete listing of faculty and the breakdown of hours spent performing various duties. The information is broken down into house staff, students, administration, patient services, and other related records.

Fellowship Award Records

This series documents the administration of student fellowships. This series may include, but is not limited to: agreements/contracts with departments, postings/notices, applications, and student resumes.

Graduate Assistantship Application Records

Records that document applications of graduate students for Graduate Teaching Assistantships and Graduate Research Assistantships in academic programs. Records may include applications developed by individual units; resumes and vitae; correspondence; and other related records.

H-1 Visa Scholars Records

Records that document the temporary employment of internationals by Emory and is used to monitor compliance with Immigration and Naturalization Service regulations. Records may include Petition for a Non-immigrant Worker (Form I-797); Labor Conditions Applications for H-1B Non-immigrant; Prevailing Wage Information Request; Application to Immigrant and Naturalization Service (INS); documentation of requests for visa extensions; details of work assignments; correspondence including the letter of support; and other related records.

Honor Code Violations

This series documents the investigation and outcome of alleged violations of undergraduate and graduate honor codes. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.

Immigrant Visa Scholars Records

Records that document the application and approval of international scholars for permanent immigrant status. Records may include Applications for Alien Employment Certifications issued by the Department of Labor, Employment and Training Administration; advertisements for positions; curriculum vitae; transcripts; letters of recommendation; notes on all applicants for positions demonstrating that a petitioner was the best qualified for an advertised position; records indicating the university's efforts to employ comparably qualified U.S. citizens (ETA750); interviewer's notes and memoranda; correspondence; and other related records.

J-1 Visa Scholar Records

Records that document the short-term appointment of non-immigrant international scholars as visiting faculty, specialists, researchers and trainees. Records may include United States Information Service Certificates of Eligibility for Exchange Visitors records (IAP-66); descriptions of work to be performed; methods of financial support; copies of passports; check-in records with personal data such as addresses, telephone numbers, and information concerning dependents; related correspondence, most often concerning eligibility of spouses and children to accompany or join the scholar; log sheets noting the nature of telephone calls concerning each scholar's status; and other related records.

Lecture and Lecture Series Records

Records that document the development and history of special lectures and continuing lectureships devoted to a variety of topics and disciplines sponsored by units. File may include lecture committee notes, correspondence, planning materials, financial support, announcements, and other related records.

New Degree Program and Course Proposal Records

Records that documents the curriculum committee decision on development of new departmental and interdepartmental degree programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include minutes, proposals, correspondence, and other related records.

Non-Endowed Account Files

Records that document financial aid a student may apply for that is not administered through Emory. File may include financial statements, correspondence, trust files and other related records.

Professional Relations Records

Records that documents the Emory interactions with local, state, national, and international government agencies, educational institutions, businesses and groups to gain their assistance with the development and coordination of research and instructional programs. File may include reports, copies of publications, minutes, background information, correspondence, and other related records.

Program Development and Review Records

Records that document the planning and discussions relating to the implementation of new undergraduate and advanced degree programs and any major reorganization or changes to established programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include final reports; working papers; letters of support; review agendas; faculty status reports; reviews of individual degree programs by campus and off-campus sources; correspondence; curriculum committee meeting minutes; curriculum proposals; correspondence; and other related records.

Promotion, Tenure, and Salary Increase Records

Records that document the periodic consideration of faculty who are eligible for changes in rank, tenure status, and/or pay. Records may include promotion and tenure dossiers compiled and presented by the faculty member as per instructions from Provost Office as well as other materials which are compiled and maintained for inclusion, analysis, and summarization into the dossier folders. The dossiers may include candidate dossier cover checklist; prior service agreement; Confidential Waiver for letters of evaluation; current position description; letters of evaluation; current curriculum vitae or resume; activity summary and evaluations of teaching, curriculum development and advising from students, participants/clients, and peers; candidate acknowledgment of dossier review; student evaluations of faculty summary reports; committee signature sheets; committee findings; recommendations of administrative superiors; correspondence; and other related records.

Prospective Student Files

This series documents contact with prospective students. This series may include, but is not limited to: prospects lists, interview and conversation notes;, photographs, personal information forms and resumes, test scores, and academic transcripts.

Recruiting Pool Records

Records that document prospective applicants for faculty and staff positions drawn from either previous recruitments or unsolicited applications. Records may include curriculum vitae or resumes; cover letters; Applications for Employment; interview materials; position announcements; evaluations of prospective employees; correspondence; and other related records.

Recruitment Records

Records that document visits to other institutions. File may include contact lists, correspondence, trip planning files, histories of past trips, and other related records.

Sabbatical Leave Records

Records that document sabbatical leave activities of faculty. Records may include reports, applications, contracts, correspondence, and other related records.

Scholarship Reports

Records that document the recipients of scholarships at Emory. Records may include information regarding the names of recipients; when they received the scholarships; names of scholarships; dollar value of scholarships; years recipients entered and graduated; and other related records.

Special Academic Programs Student Records

Records that document the application, admission, selection, and progress of students participating in special academic programs serving, guiding, and aiding Emory students. Records may include application, medical and health documentation, admission and non-acceptance documentation, recommendations and evaluative materials, correspondence, and other related records.

Student Work Product

This series documents the completion of required course work by students. This series may include, but is not limited to: examinations, quizzes, homework, term papers, and essays.

Study Abroad Records

Information collected to assist persons wishing to study aboard. File may include orientation material, Atlanta sites, publications, linkages to websites and other related information.

Theses and Dissertations

This series documents the completion of requirements for graduate degrees. This series may include, but is not limited to: theses, dissertations, and research data.