Transcript Request Records

Records that document a students' requests for transcripts to be sent to other institutions. Information may include student's present name and other name(s) under which the student attended; social security number; home address; phone number; student signature; number of copies of transcript requested; fee status; whether official or unofficial transcripts are desired; date of request; destination(s) of transcript(s); and other related information.

Category

Student Records

Maintainer

Office of the Registrar

Retention Period

Retain for one year after date submitted then dispose of.

Citation

American Association of Collegiate Registrars and Admissions Officers

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008