Transcript Hold or Encumbering Authorization Records

Records that document holds on transcripts restricting release of the transcript. Information may contain reason hold, specific action needed to release hold, and other related information.


Student Records


Office of the Registrar

Retention Period

Retain until release of the hold authorization then dispose of.


American Association of Collegiate Registrars and Admissions Officers

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008