Student Time and Attendance Records, Restricted Funds

Records that document hours worked by student employees including those on work-study who are paid from restricted fund accounts. This series is used for payroll purposes and to meet federal requirements for documenting time worked by work-study students.

Category

Human Resources

Maintainer

Finance Division

Retention Period

Retain for five years after issuance of final financial report to awarding agency by the research accounting unit for records of all students paid from U.S. Dept. of Education awards; Retain for three years after issuance of final financial report to awarding agency by Research Accounting for records of regular student workers paid from other restricted funds; Retain for three years after issuance of final financial report to awarding agency by research accounting or five years, whichever is longer for records of work-study students paid from other restricted funds.

Citation

34 C.F.R. 668

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008