Student Incident Records

Records that document incidents of injury to residence hall occupants, vandalism, and other infractions of housing rules. File may include incident report records usually filed by resident advisors; housing director's written decisions; student appeals of decisions; correspondence; and other related records.


Public Safety


Residence Life and Housing

Retention Period

Retain for three years if no claim results; seven years after employee separation if incident involves employee hazard exposure.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008