Student Files (College Department)

Records that document certification of graduation requirements for students within the college. File may include checklist for graduation, grade reports, student academic records, official change of grade records, miscellaneous arts & sciences administrative notifications, official request records for permission to change colleges within the university system, letters of reference; and other related records.

Category

Student Records

Maintainers

Candler School of Theology, Emory College of Arts and Sciences, Goizueta Business School, Laney Graduate School, School of Law, School of Medicine, Nell Hodgson Woodruff School of Nursing, Oxford College, Rollins School of Public Health

Retention Period

Retain for one year after graduation or date of last attendance.

Citation

American Association of Collegiate Registrars and Admissions Officers

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008