Student Athletes Academic Advising Records

Records that document academic advising of prospective and current student athletes, provides records of academic progress while students are involved in athletic programs at the institution, and complies with NCAA, NAIA and conference reporting requirements. Records may include letters of intent, renewals of letters of intent, transcripts, grade reports, petitions, academic evaluations, advanced standing reports, advisors' report sheets showing progress towards academic degree, program planning sheets, NCAA Progress Reports, students' requests for release from athletic programs, correspondence, and other related records.




Athletic Department

Retention Period

Retain for five years after graduation or date of last attendance then dispose of.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008