Special Event Records

Records that document the efforts of an unit to provide informative sessions, short-courses, workshops, training programs, excursions, and celebratory events for members of the communities it serves. File may include materials on planning and arrangements, reports, promotional and publicity materials, press releases and news clippings, photographs, presentation materials and handouts, schedules of speakers and activities, registration and attendance lists, participant evaluations, correspondence, and other related records.

Category

Administration

Retention Period

Permanent for programs and announcements, news releases, and photographs; Retain all other records for current year plus three years then dispose of.

Disposition Instructions

Confidential destruction is not required. Paper may be recycled and electronic records deleted.

Last Updated: December 31, 2008