Records that document employees who are authorized to sign fiscal and contractual documents on Emory's behalf. These documents serve as an aid for management control over expenditures. File may include authorization date, name, sample signature, position data, remarks, conditions, and other related information.
Retain for seven years after authorization expires then dispose of.
Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.
Last Updated: December 31, 2008