Security Records

Records that document reporting of suspicious and criminal incidents. Records may include incident reports containing names, dates, case numbers, dollar values, locations, descriptions of incident, and personnel taking report; identification cards created when reports of suspicious behavior are made to the office; warnings records; copies of reports filed by law enforcement agencies; notes; and other related records.

Category

Safety and Security

Maintainer

Police Department

Retention Period

Retain for four years after incident report is created then dispose of. Retain all other records for five years then dispose of.

Citations

20 U.S.C. 1092(f); O.C.G.A. 9-3-30; O.C.G.A. 9-3-33

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008