Records that document reporting of suspicious and criminal incidents. Records may include incident reports containing names, dates, case numbers, dollar values, locations, descriptions of incident, and personnel taking report; identification cards created when reports of suspicious behavior are made to the office; warnings records; copies of reports filed by law enforcement agencies; notes; and other related records.
Retain for four years after incident report is created then dispose of. Retain all other records for five years then dispose of.
20 U.S.C. 1092(f); O.C.G.A. 9-3-30; O.C.G.A. 9-3-33
Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.
Last Updated: December 31, 2008