Returned Check Records

Records that document attempts to collect monies for non-negotiable (usually non-sufficient funds) checks received for payment to Emory accounts. Records consist of master lists of checks returned to Emory and may contain names, addresses, telephone numbers, banks upon which checks were drawn, reasons for return, notations of any prior activity, and other related information.

Category

Finance

Maintainer

Finance Division

Retention Period

Retain for five years then dispose of.

Citation

O.C.G.A. 11-2-725

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008