Residental Advisor (RA) Employee Records

Records that document the selection process, requirements, and work history of residential advisors. RA's apply in the Winter Term for the following school year. After preliminary screening and approval applicants are required to enroll in a course designed for potential RA's taught by student housing staff. Records may include application records; transcripts; recommendations; interviewers' notes; notification letters; contracts which give duties and responsibilities, enrollment hours limitations, and signatures; papers or projects completed in the required RA course; staff evaluations of applicants and term-by-term evaluations of appointees; correspondence; and other related records.


Human Resources


Residence Life and Housing

Retention Period

Retain for five years after employees separation.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008