Refund Disbursement Request Records

Records that document requests and disbursements made for overpayment and refunds. Records may include accounting data for refunds from parking violation fines paid and successfully appealed; tuition and fee refunds when courses are dropped; refunds for event tickets, loan overpayments, change-of-residence, and canceled courses; a log of refunds and requests bursar office for checks to be issued; and other related records.

Category

Finance

Maintainer

Finance Division

Retention Period

Retain current year plus four years then dispose of.

Citations

O.C.G.A. 9-3-25; O.C.G.A. 11-2-725

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008