Real Property Records

Records that document real property owned and leased by the university and lists each parcel that has been acquired through ownership or under some form of lease agreement. Records may include land inventory reports, records pertaining to permanent land and deed filings with the state, from who the land was acquired, date of acquisition, use of the land, source of revenue used to acquire, acreage, capitalized value, purchase agreements; title abstract, easement details, public hearing notices and minutes, county recorder's plat description, memoranda of understanding, earnest money receipts, sales agreements, property deeds, working papers, correspondence, and other related records.

Category

Finance

Maintainer

Finance Division

Retention Period

Retain the following information about the property permanently property address, date acquired, use of land, acreage, all other records retain for eleven years after the property has been sold.

Citation

O.C.G.A. 9-3-51

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008