Records that document job descriptions for Emory positions and is used for employee recruiting, Fair Labor Standards Act eligibility analysis, position review, and reclassification purposes. Information fields in the position descriptions may include position names, position numbers, qualifications, functions and responsibilities, duties, job classification numbers, description of duties, and pay rates. Records may include position descriptions and documentation; classification listings; positions listings; correspondence; and other related records.
Retain copy in employee file for fifteen years after termination of employment; Retain for two years after position is abolished or description is superseded then dispose of.
Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.
Last Updated: December 31, 2008