Policies and Procedures

Records that document internal development and guidelines for consistency and continuity in the operation of an unit. File may include mission and policy statements; planning documents outlining responsibilities and goals; organizational charts; publications preparation guidelines; emergency procedures; job descriptions; guides for office procedures which often include completed samples of all forms; handbooks; desk manuals; correspondence; and other related records.

Category

Administration

Retention Period

Retain for five years after obsolescence then offer two copies to the Emory Archives for appraisal and final disposition. Policies and procedures involving products or devices retain for ten years after obsolescence then offer two copies to the Emory Archives for appraisal and final disposition. Policies and procedures involving Blood Bank, HPC Stem Cell Lab and Hemapheresis retain permanently. All other copies should be dispose of.

Citations

18 U.S.C. 3282; O.C.G.A. 9-3-31; O.C.G.A. 10-1-401

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008