Pell Grant Reports

Records that document summary reports submitted to the Pell Grant Scholarship program on a routine basis. Information may include summary of money awarded, received and disbursed, the balance remaining, and other related information.


Student Records


Finance Division

Retention Period

Retain for three years after the end of the award year for which the aid was awarded. Schools must retain all required records for a minimum of three years from the end of the award year. However, the starting point for the three-year period is not the same for all records. For example, some Campus-Based program records must be kept for three years from the end of the award year in which the funds were awarded and disbursed.


34 C.F.R. 690.82; 34 C.F.R. 668.24

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008