Payroll Adjustment Records

Records that document changes in employee payroll deductions, tax withholdings, and payroll records. File may include pay/budget action records, time and attendance records, pay reduction/termination notices, correspondence, and other related records.




Finance Division

Retention Period

Retain for four years after the fiscal year then dispose of.


26 C.F.R. 36.6001-1

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008