Pay Administration Records

Records that document payroll overhead costs. Information may include employee names, social security numbers, units, classifications of positions, units of employment, pay periods, gross pay amounts, various withholdings, overhead amounts, accounts used to pay employees, and other related information.




Finance Division

Retention Period

Retain records for four years after the tax due date or the date such tax is paid, whichever is the later.


26 CFR 31.6001-1

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008