Patron Reference Records
Records that document scholarly requests for information about or access to items within the Special Collections and Archives collections. File may include collection service request forms that show requestor's names, addresses, and telephone numbers, the nature/explanation of the requests, use/purpose of the requests, dates of receipt and completion of requests, staff member handling the requests, amount of time spent on handling the requests, disposition of the requests, correspondence and other related documentation.
Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.
Last Updated: December 31, 2008