Name Change Records

Records that document students or applicants name changes reported to the admissions or registrar's offices by students. Records may include letters requesting change in name, name change records, lists or reports of students with changed names, and other related records.

Category

Student Records

Maintainer

Office of the Registrar

Retention Period

Retain for five years after graduation or date of last attendance then dispose of.

Citation

American Association of Collegiate Registrars and Admissions Officers

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008