J-1 Visa Scholar Records

Records that document the short-term appointment of non-immigrant international scholars as visiting faculty, specialists, researchers and trainees. Records may include United States Information Service Certificates of Eligibility for Exchange Visitors records (IAP-66); descriptions of work to be performed; methods of financial support; copies of passports; check-in records with personal data such as addresses, telephone numbers, and information concerning dependents; related correspondence, most often concerning eligibility of spouses and children to accompany or join the scholar; log sheets noting the nature of telephone calls concerning each scholar's status; and other related records.


Human Resources


Candler School of Theology, Emory College of Arts and Sciences, Goizueta Business School, Laney Graduate School, School of Law, School of Medicine, Nell Hodgson Woodruff School of Nursing, Oxford College, Rollins School of Public Health

Retention Period

Retain for three years after visa expiration.



Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008