Internship Program Records

Records that document record of the administration of student internship, practicum and cooperative education programs. Programs may be within the university or off campus and for class credit and/or pay. Records may include but are not limited to: applications for internships inside and external to the university; agreements with departments; postings/notices; student resumes; transcripts; copies of contracts; proposed university listings; notes; and related documentation and correspondence.

Category

Student Records

Maintainer

Student Financial Services

Retention Period

Retain for three years after the completion of the internship then dispose of.

Citations

34 CFR 668.24; 34 CFR 674.19

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008