Identification Card Records

Records that document the issuance of identification cards to university students, staff, and faculty. File may include signature cards; monthly detail reports; and other related records.

Immigrant Visa Scholars Records

Records that document the application and approval of international scholars for permanent immigrant status. Records may include Applications for Alien Employment Certifications issued by the Department of Labor, Employment and Training Administration; advertisements for positions; curriculum vitae; transcripts; letters of recommendation; notes on all applicants for positions demonstrating that a petitioner was the best qualified for an advertised position; records indicating the university's efforts to employ comparably qualified U.S. citizens (ETA750); interviewer's notes and memoranda; correspondence; and other related records.

Immunohematology Reports

No description.

Impaired Physician Files

No description.

Inauguration Records

Records that document the planning of the inauguration of the President of Emory University. File may include minutes, agendas, contact list, invitations, speeches list, and other related records.

Incident and Offense Reports

Records that document incidents/offenses that occur on the university campus and surrounding streets that violate university and/or local laws and regulations. These records contain the case number, type of report, date, time, complainant or victim, address and details of report.

Incident Records

Records that document the reporting or investigation of an incident involving employees or facilities of a unit by Emory police department. File may include correspondence, reports, and other related records.

Independent Study Records

Records that document departmental approval for students to enroll in independent study courses. Records may include permission, course names, number of credits, faculty signatures, and other related records

Indirect Cost Studies

Records that document space and function reports submitted to Office of Grants and Contracts to develop University indirect cost studies. File may include correspondence, drafts, reports and other related information.

Individual Athletes Records

Records that document the athletic history of each athlete who has competed at Emory University. Records may include academic major information including performance reports, admissions verification reports, academic transcripts, and financial aide information; recruitment information; media articles; photographs; release of information; personal data questionnaires; records of awards; and other related records.

Information Systems Planning and Development Records

Records that document the planning and development of Emory information systems. File may include information technology plans, feasibility studies, cost-benefit analyses, studies and surveys, system specifications and revisions, component proposals, technical literature, vendor literature and proposals, and other related records.

Inlaid Files

Records found in books that do not belong in that particular item. Euclid reference these items for users.

Inpatient Medication Discharge Profiles and Billing Records

No description.

Inspection Records

This series documents inspections done by various agencies in the course of routine business and is used to correct and analyze safety problems and to document compliance with regulations. This series may include, but is not limited to: inspection sheets which show date of inspection, notation of violations, and suggested corrective measures; and reports acknowledging compliance with regulations.

Inspection Records

Records that document inspection of the facilities, vehicles, and equipment. 

Institutional Effectiveness Reports

Reports developed to evaluate the services and programs provided by Emory. Information may include questionnaires, surveys, statistical computation, final evaluation and other related information.

Institutional Planning Records

Records that document unit's role in the development of short-term or long-term plans for Emory. File may include instructions from the president, provosts, and/or vice provosts explaining the nature and purpose of the requested strategic planning effort; internal planning committee materials; statements of objectives and goals as developed by college or unit chairs and administrators; proposals; strategic planning reports; surveys; activity reports; informational materials; working papers; correspondence; and other related records.

Instrument Printout Reports

No description.

Insurance Fund Claims

Records that document requests for payment of insurance claims. Records may include: auto/liability/ property claim reports, estimates of repairs, accident reports, police reports, correspondence, and other related records.

Insurance Policy Records

Records that document insurance policies written to cover all Emory property, automobiles, liability, and special events. Records may include copies of insurance policies, riders, and endorsements, records of payment, correspondence, and other related records.

Intellectual Property Records

This series documents activity relating to the protection and licensing of Emory's intellectual property, including copyright and patent records. This series may include, but is not limited to: patent applications, invention assignment, licensing agreements, disclosure forms, patent transfers, and marketing file.

Interlibrary Loan (ILL) Records

Records that document requests made of the university for materials from outside sources and also university requests for materials from other institutions. File may include materials request records; invoices for services provided; and other related records.

Internal Investigation Case Files

Files document investigations of police misconduct or other internal matters. Includes the same information contained in investigation case files. May also include interviews and any criminal report that results in lawsuits, including litigation and work papers. Usually filed alphabetically by name of party under investigation.

International Scholar Records

Records that document the process of relocating an international scholar from his or her country to the United States. File may include IAP-6, visa, salary information, recommendations, social security number, and other related records.

International Student Records

Records that document assistance to international students who have been admitted to academic programs. File may include academic reports from other institutions, admissions, application, immigration issues, copies of visas, scholarship information, evaluations, recommendations, and other related records.

Internship Program Records

Records that document record of the administration of student internship, practicum and cooperative education programs. Programs may be within the university or off campus and for class credit and/or pay. Records may include but are not limited to: applications for internships inside and external to the university; agreements with departments; postings/notices; student resumes; transcripts; copies of contracts; proposed university listings; notes; and related documentation and correspondence.

Intramural Sports Waivers

Records that document the legally and medically informed status of students, faculty, and staff participating in intramural sport activities. The waiver affirms that participants have been informed that they are not covered by the university for injury or other medical situations and have been advised to seek private insurance.

Inventory Records

Records that document lists of material owned by Emory either purchased with Emory or grant funds. List may include information on equipment, books, furniture, etc. 

Investigation Logs

Records that document the chronological listing of investigation.

Investment Records

Records that document the savings and investments of funds by Emory.

IRS Certification Letter

No description.

Itemized Patient Bills

No description.

J-1 Visa Scholar Records

Records that document the short-term appointment of non-immigrant international scholars as visiting faculty, specialists, researchers and trainees. Records may include United States Information Service Certificates of Eligibility for Exchange Visitors records (IAP-66); descriptions of work to be performed; methods of financial support; copies of passports; check-in records with personal data such as addresses, telephone numbers, and information concerning dependents; related correspondence, most often concerning eligibility of spouses and children to accompany or join the scholar; log sheets noting the nature of telephone calls concerning each scholar's status; and other related records.

Joint Commission on Accreditation of Healthcare Organizations (JCAHO) Survey Results

No description.

Joint Degree Program Files

Records that document students' admission into a joint degreed program at Emory and their subsequent academic progress resulting in completion of degrees. File may include application into program, standardized placement and evaluation exams, transcripts, and other related records.

Journal Entries

Records that document the tracking of financial transactions. Initial entries are made to journal and later posted a ledger. File may include correspondence, receipts and other related records.

Key Insurance Records

Records that document key assignments and deposits (if applicable) for university faculty, staff, students, and others using the university's facilities. File may include key pinning sequence records; key issue approval records; return records; key inventories; and other related records.

Kodachromes

No description.

Labor Distribution Reports

Records that document the breakdown of payroll hours, fringe benefits, gross salary for individual employees by individual departments. Report may include social security number, employee name, supervisor, hours worked and other related information.

Leases

Records that document agreements made by an agency for the transfer of the right to possession and use (but not sale) of goods or property for a specified term. Records may include copies of lease agreements and amendments or addenda. Leases are typically for office space, equipment, real estate, or facilities.

Leave Accrural Records

Records that document internal tracking of time earned by an employee. Information may include monthly cumulation of time earned for vacation and sick leave, person name, social security number, department and other related information.

Lecture and Lecture Series Records

Records that document the development and history of special lectures and continuing lectureships devoted to a variety of topics and disciplines sponsored by units. File may include lecture committee notes, correspondence, planning materials, financial support, announcements, and other related records.

Legislative Relations Records

Records that document Emory review and plan position on impacting legislative actions. File may include bill review and tracking records, bill tracking reports, notes, copies of pending or approved legislation, working papers, correspondence, and other related records.

Licensure Records

Records that document the professional and regulatory issuance of credentials to individuals and facilities providing services within the student health center. File may include license applications, inspection reports, individual employee professional licenses, and other related records.

Loan Activity Records

Records that document payments, adjustments, draw advances, address and status changes, cancellations, deferments, postponements on borrower's accounts, and other related records.

Loan Files

No description.

Manual Worksheets

Records may include absorbance readings, observations, calculations, graphs, and other related records.

MasterCard Statements and Documentation (P-Card and Travel Card)

Records that document an unit's expenditures for office purchases and travel expenses. Records are kept in electronic and paper formats. File may include applications, master monthly billing statements, individual card holder's statements, billing summaries, number of charges, correspondence, and other related records.

Master Patient Index

No description.

Material Safety Data Sheet Records

This series documents the university's hazardous chemicals as mandated by the Hazardous Communications Program of the Occupational Safety and Health Administration (OSHA). This series may include, but is not limited to: safety data sheets which list chemical name, description, composition, intended use, flash point, transportation, hazards, safe handling, and extinguishing methods.

MDR Reportable Events

No description.

Medical Device Tracking Records

No description.

Medical Records (Adult Patients)

Records that document the current and complete medical record for every patient seeking care or service from an Emory healthcare provider or facility, including dental care and mental health and drug addiction counseling, multiphase clinics, hospitals, medical/nursing schools, EMS providers, and limited care residential facilities. The medical record shall contain information required for the completion of a birth, death, or stillbirth certificate and may contain the following information: identification data; chief complaint or reason for seeking care; present illness; personal and family medical history; physical examination report; provisional and pre-operative diagnosis; clinical laboratory reports; radiology, diagnostic imaging, and ancillary testing reports; consultation reports; requisitions for laboratory tests; medical and surgical treatment notes and reports; evidence of appropriate informed consent; evidence of medication and dosage administered; tissue reports; physician, nurse, and therapist progress notes and reports; principal and secondary diagnoses and procedures when applicable; discharge summary; appropriate social services reports; autopsy findings; individualized treatment plans; clinical assessments of patient's needs; certification of transfer of patient between facilities; routine inquiry form regarding organ donation in the event of death; operative reports and progress notes; postoperative information; referral sources; intake interviews; orientation program documentation; mental status examination and assessments; documentation of seclusion and restraints usage; physical, inhalation, speech, and occupational therapy plans, progress notes, and consultations; when applicable, Department of Health or Children and Families’ forms for the reporting of child, elder, or domestic violence and trauma reports; anesthesia records; blood donor and transfusion information; organ receipt or tissue transplant records; data on a medical device transplant; bone marrow test reports; dialysis records; diet counseling and restriction notations; interpretations of the EEG, EKG, and fetal heart monitor tracings or if no tracings are reported - the actual tracings are included; infant screening test reports; nuclear medicine reports; x-ray interpretation records; growth charts and allergy history; emergency care rendered prior to arrival at the facility; time police or medical examiner notified; infection notices and follow-up; security notices for violent or unstable patients and accompanying family members; and adverse incident reports. Additional items may be included in the patient medical file on a case by case basis and under the recommendation of a professional or medical standards organization.

Medical Records (Minor Patients)

Records that document the current and complete medical record for every patient seeking care or service from an Emory healthcare provider or facility, including dental care and mental health and drug addiction counseling, multiphase clinics, hospitals, medical/nursing schools, EMS providers, and limited care residential facilities. The medical record shall contain information required for the completion of a birth, death, or stillbirth certificate and may contain the following information: identification data; chief complaint or reason for seeking care; present illness; personal and family medical history; physical examination report; provisional and pre-operative diagnosis; clinical laboratory reports; radiology, diagnostic imaging, and ancillary testing reports; consultation reports; requisitions for laboratory tests; medical and surgical treatment notes and reports; evidence of appropriate informed consent; evidence of medication and dosage administered; tissue reports; physician, nurse, and therapist progress notes and reports; principal and secondary diagnoses and procedures when applicable; discharge summary; appropriate social services reports; autopsy findings; individualized treatment plans; clinical assessments of patient's needs; certification of transfer of patient between facilities; routine inquiry form regarding organ donation in the event of death; operative reports and progress notes; postoperative information; referral sources; intake interviews; orientation program documentation; mental status examination and assessments; documentation of seclusion and restraints usage; physical, inhalation, speech, and occupational therapy plans, progress notes, and consultations; when applicable, Department of Health or Children and Families’ forms for the reporting of child, elder, or domestic violence and trauma reports; anesthesia records; blood donor and transfusion information; organ receipt or tissue transplant records; data on a medical device transplant; bone marrow test reports; dialysis records; diet counseling and restriction notations; interpretations of the EEG, EKG, and fetal heart monitor tracings or if no tracings are reported - the actual tracings are included; infant screening test reports; nuclear medicine reports; x-ray interpretation records; growth charts and allergy history; emergency care rendered prior to arrival at the facility; time police or medical examiner notified; infection notices and follow-up; security notices for violent or unstable patients and accompanying family members; and adverse incident reports. Additional items may be included in the patient medical file on a case by case basis and under the recommendation of a professional or medical standards organization.

Medical Records Indices

No description.

Medical Waste Manifests

No description.

Medicare Cost Reports

No description.

Medication Error Reports

Records that document the administration of an incorrect medicatin or dose. File may include pertinent chronological information, appropriate health care facility records, and investigative reports including the identity of individual(s) responsible.

Medication Record

No description.

Minority Scholars Program Records

Records that document the application, selection, and progress of students belonging to various minority groups who apply for minority scholarships. File may include applications, candidate selection, notifications, correspondence, and other related records

Monthly Cash Reports

Records that document a monthly listing of cash receipt transactions entered in batches that were accepted, including transactions placed in the suspense file; a monthly listing by account number of cash receipt transactions processed since the previous report; and cash receipts transactions with receivable account numbers that were not processed against the Accounts Receivable System. Records may include transactions processed during the previous month listed in register-ring number sequence by cash date; transactions processed since the previous report including those placed in the suspense file, listed in alphabetical name sequence by cash date within account number; and cash receipt transactions by cash date within account number; and other related records.

Monthly Gifts and Grant Reports

Records that document monies received through a gift or grant. Information may include account #, total funds received, withdrawal activity, current funds, and other related information.

Monthly Internal Inspection Reports

No description.

Moving Expense Records

Records that document new employees' moving and travel expenses paid by Emory. Records may include requests for approval-travel and moving reimbursements, purchase orders, travel reimbursements, vendor invoices, receipts, and other related records.

Name Change Records

Records that document students or applicants name changes reported to the admissions or registrar's offices by students. Records may include letters requesting change in name, name change records, lists or reports of students with changed names, and other related records.

Narcotic Records

No description.

Narcotics (Controlled Substances) Inventory

No description.

National Faculty Exchange Program Records

Records that document an exchange program, which allows university faculty members to exchange teaching positions with other university faculty members to exchange teaching positions with other institutions' faculty members within the United States. Records may include contracts; summaries; correspondence; and other related records.

New Degree Program and Course Proposal Records

Records that documents the curriculum committee decision on development of new departmental and interdepartmental degree programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include minutes, proposals, correspondence, and other related records.

Night Cabinets/Emergency Kits Inventory & Related Records

No description.

Non-Endowed Account Files

Records that document financial aid a student may apply for that is not administered through Emory. File may include financial statements, correspondence, trust files and other related records.

Non-Staff Accident and Injury Records

Records that document the reporting and investigation of campus related accidents that result in injury to non-staff and/or their property. This record series does not include accidents or incidents, which involve hazardous substance or radiation exposure. File may include Report of Accident records; complaints; investigation reports; insurance appraisals and estimates; photographs; correspondence; and other related records.

Obsolete Inventory Records

No description.

Occupational Safety and Health Administration (OSHA) Logs and Summaries

No description.

On-Call and Staff Schedules

No description.

Operating and General Ledger Reconicliation Records

Records that document monthly reconciliation's with the operating ledger or general ledger. Records may include working papers, monthly reconciliation reports, and other related records.

Operating Room Cassette Records

No description.

Operating Room Logs

No description.

Operating Room Records and Charge Sheets

No description.

Operating Room Schedules

No description.

Operational Issues Case Files

Records that document the functions of Emory units. File may include reference, policies, procedures, correspondence, reports, and other related records.

Operational Manual

Records that document procedures pertaining to various jobs functions within an unit. Information may include job descriptions, policies, procedures, forms, and other related information.

Order for Schedule I or II Controlled Substances (DEA Form 222)

No description.

Ordering Records

Records that document continuing requests for publications produced by an unit. File may include lists indicating the name and address of the requestor, book titles, transaction date, invoice number, correspondence, and other related records.

Organ Donation Logs

No description.

Orientation Records

Records that document the orientation of new employee to Emory policies and procedures. File may include agendas, correspondence, statistical information, and other related records.

Outpatient Cash Report

No description.

Outpatient Prescriptions

No description.

Oxford Clubs

Records that document clubs that have been established in various counties for Oxford alumnus. File may include correspondence, rosters, event information, and other related records.

PAL Records

Records that document students applying and participating as teachers in the PAL program. Chosen applicants participate in Peer Teaching, Freshman Seminar, and other related activities. File may include application, interview questionnaire, and other related records.

Parking Permit Records

Records that document the issuance of permits for on-campus parking. File may include annual permit cards; temporary permits; parking permits reports; and other related records.

Parking Ticket Log

Records that document parking violators. Information may include model of vehicle, date ticket was issued, license plate number, ticket number, receipt number, date paid and name of vehicle owner. Usually filed chronologically by date ticket was issued.

Partially Filled Prescription for Schedule II Controlled Substances

No description.

Patent Care Standards

No description.

Patient Admission Records

No description.

Patient Advance Beneficiary Notices

No description.

Patient Census

No description.

Patient Logs

No description.

Patient Profile

No description.

Patient Registration

No description.

Patient Surveys

No description.

Patient Testing Records and Instrument Printouts

No description.

Patron and Visitor Records

Records that document the public tours or individual visits to the collection or research facility. File may include weekly visitor statistics, sign-in sheets, patron logs, guest books, and other related records.

Patron Payment Log

Records that document the monies owed by a patron for services performed by the Theology Archives. Information may include patron's name, address and telephone number, type of service rendered, amount of money owed and other related information.

Patron Recall Log

Records that document the request of library material currently checked out by a library patron.

Patron Reference Records

Records that document scholarly requests for information about or access to items within the Special Collections and Archives collections. File may include collection service request forms that show requestor's names, addresses, and telephone numbers, the nature/explanation of the requests, use/purpose of the requests, dates of receipt and completion of requests, staff member handling the requests, amount of time spent on handling the requests, disposition of the requests, correspondence and other related documentation.

Patron Registration Records

Records that document patrons who registration information is manually inputted into the library's automated system. Information may include person's name, telephone number, contact information and other related information.

Pay Administration Records

Records that document payroll overhead costs. Information may include employee names, social security numbers, units, classifications of positions, units of employment, pay periods, gross pay amounts, various withholdings, overhead amounts, accounts used to pay employees, and other related information.

Pay Authorization Records

Records that document pay documents, which substantiate and, in part, authorize the issuance of payroll checks for particular amounts for both regular payroll and for extra compensation or overtime payroll. File may include payroll/budget request records and other related records.

Paycheck Delivery Records

Records that document the locations assigned for delivery of salary payments to employees. File may include paycheck deposit authorization records, payroll check delivery logs, correspondence, and other related records.

Payment Vouchers

No description

Payroll Adjustment Records

Records that document changes in employee payroll deductions, tax withholdings, and payroll records. File may include pay/budget action records, time and attendance records, pay reduction/termination notices, correspondence, and other related records.

Payroll Check Registers

Records that document payroll checks issued. File may includes lists in check number order that show the check amount, employee name, social security number, and other related information.

Payroll Data Entry Reports

Records that document all TAS records and payroll adjustment data entry for each payroll period. Information may include employee names (alphabetical order), batch and document numbers, and other related data.

Payroll Records

Records that document earnings and deductions of healthcare employees. Records may include hours, worked, leaves of absence, overtime, vacation, sick leave entries, time cards, wages paid, deduction authorizations, registers and journals, garnishment records, and other related records.

Payroll Register

Records that document the pay of all Emory employees. The series includes monthly listings of all paid employees with their earnings and deductions.

Payroll Summary Reports

Reports that document the summarized payroll expense by unit listing salary totals, regular earnings, other earnings, FICA deductions, federal and state taxes withheld, net pay and other related information. Report may include labor distribution, T/S, DTL, and data.

Peer Review Files

No description.

Peer Review Records

Records that document the process librarians follow to obtain continuing tenure. File may include recommendations, requests for review, correspondence, recent resume, and other related information.

Pell Grant Reports

Records that document summary reports submitted to the Pell Grant Scholarship program on a routine basis. Information may include summary of money awarded, received and disbursed, the balance remaining, and other related information.

Perkins Loan Program Records

Records that document each borrower's payment history (showing date and amount of each repayment) and amount of each repayment credited to principal, interest, collection costs, and penalty or late charges. File may include contact with borrower or endorser, correspondence, reports, and other related records.

Permission to Publish

Records that document a request to use material for publication. File may correspondence, complete release and permission documentation, and other related records.

Permission to Publish

Records that document a request to use information and material for publication. File may correspondence, photographs, and other related records.

Personnel Activity Reports

Records that document Emory employees' efforts involving indirect activities such as instruction and research, and direct activities toward externally funded projects. Records are maintained in compliance with regulations of the Federal Office of Management and Budget (OMB) as set forth in OMB Circular A21 and in agreement with the U.S. Department of Health and Human Services. 

Personnel Records

Records that document an employee's work history at Emory and includes routine evaluative materials and non-evaluative information such as job title, full-time equivalency (FTE) or appointment percentage, dates of employment, salary, employing department, education and employment background. Records may include employment applications which may include skill code sheets; resumes; selected memos such as agreement or request for position change, merit increase requests and notices, request for re-employment (letter of hire), resignation letters from employees, and termination letters from employer; commendations; recommendations; reprimands; work plans; records documenting personnel actions; personnel performance evaluations; pay/budget action records; leave records; time and attendance records; designation of beneficiary records; union dues information; resumes; layoff notices; awards; licenses and certificates; college credit information; employee Social Security number disclosure records; home address/telephone disclosure authorizations and correspondence; and other related records. Records contain confidential information such as social security number, birth date, and marital status therefore information must have security measures in placed to protect information. 

Personnel Research Data Records

Records that document the comparative salaries, benefits, staffing requirements, minimum qualifications, recruitment, and training of university employees. Records may include published and unpublished data; statistical reports; correspondence; and other related records.

Petty Cash Receipts

Records that document reimbursement for inexpensive out-of-pocket expenditures. Records may include purchase receipts, copy of petty cash receipt, and other related records.

Petty Cash Reports

Reports that document cash balances, receipts, and disbursements completed during the day for the reimbursement of inexpensive out-of-pocket expenditures.

Pharmacy Quality Assurance

No description.

Pharmacy Record Book

No description.

Photographs

Photographic documentation of Emory activities, events, students, faculty, and staff with significant relevance to either to Emory or individual unit's function and mission. It may be used for student recruitment and orientation, fund-raising, publicity, publications, research, or teaching. File may include fully identified or unidentified photographs imprints, negatives, and slide formats.

Photographs and Film

Records that document photographs and films taken during games, tournaments, and practice sessions.

Photography Negatives

No description.

Photography Prints

No description.

Physician Requisitions

No description.

Physician Signature List

No description.

Placement Records

Records that document the written reference history of a student to be forwarded to potential employers or professional schools. Records may include credentials, release consent, reference letters, student teaching reports, professional program certificates, resumes, correspondence, and other related records.

Placement Survey Reports

Records that document results of a placement survey conducted every two years of recent baccalaureate graduates. Information may include career status or job title, continuing education, geographic location, source of finding employment, relationship of employment to major, salary, and other related information.

Play Books

Records that document strategies, practice time and game plays for each game and season. Information may include practice plans, game plans, game results, and other related information.

Policies and Procedures

Records that document internal development and guidelines for consistency and continuity in the operation of an unit. File may include mission and policy statements; planning documents outlining responsibilities and goals; organizational charts; publications preparation guidelines; emergency procedures; job descriptions; guides for office procedures which often include completed samples of all forms; handbooks; desk manuals; correspondence; and other related records.

Policy and Procedure Manuals

Records that document internal development and guidelines for consistency and continuity in the operation of the unit. File may include mission and policy statements; planning documents outlining responsibilities and goals; organizational charts; publications preparation guidelines; emergency procedures; job descriptions; guides for office procedures which often include completed samples of all forms; handbooks; desk manuals; correspondence; and other related records.

Policy Review Case Files

Records that document the review of University and Healthcare policies. File may include draft policies and procedures, reference, correspondence, and other related records.

Position Descriptions

Records that document job descriptions for positions and is used for employee recruiting, Fair Labor Standards Act eligibility analysis, position review, and reclassification purposes. Information fields in the position descriptions may include position names, position numbers, qualifications, functions and responsibilities, duties, hierarchical data, job classification numbers, description of duties, and pay rates. Records may include Position Description records; Reclassification Position Descriptions and documentation; Classification Listings; Positions Listings; correspondence; and other related records.

Position Descriptions

Records that document job descriptions for Emory positions and is used for employee recruiting, Fair Labor Standards Act eligibility analysis, position review, and reclassification purposes. Information fields in the position descriptions may include position names, position numbers, qualifications, functions and responsibilities, duties, job classification numbers, description of duties, and pay rates. Records may include position descriptions and documentation; classification listings; positions listings; correspondence; and other related records.

Positive Drug Test Records

Records that document student athletics positive results of drug testing done. File may include lab reports; interpretations; and other related records.

Postal and Shipping Records

Records that document items are that are mailed by units UPS, U.S. Postal Service, Federal Express, or another carrier. Files may include printing and mailing shipping records; parcel mailing order records; and other related records.

Post-Doctorate Records

Records that document a student post-doctorate progress in a particular program. File may include visa, accomplishments, work history and other related records.

Practice Schedule Records

Records that document practice time for athletic teams and assist in complying with NCAA, NAIA, and conference rules and regulations. File may include team rosters indicating time spent in practices, meetings, training and conditioning, competition, and other related records.

Productivity Monitoring Study Reports

No description.

Product Research Records

This series documents the process of measuring the properties or performance of products. This series may include, but is not limited to: questionnaires, product use instructions, and summary findings.

Professional Membership Files

Records that document an employee's membership and activities in professional organizations. File may include applications, documentation of activities, correspondence and other related records.

Professional Relations Records

Records that documents the Emory interactions with local, state, national, and international government agencies, educational institutions, businesses and groups to gain their assistance with the development and coordination of research and instructional programs. File may include reports, copies of publications, minutes, background information, correspondence, and other related records.

Proficiency Testing

No description.

Program Development and Review Records

Records that document the planning and discussions relating to the implementation of new undergraduate and advanced degree programs and any major reorganization or changes to established programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include final reports; working papers; letters of support; review agendas; faculty status reports; reviews of individual degree programs by campus and off-campus sources; correspondence; curriculum committee meeting minutes; curriculum proposals; correspondence; and other related records.

Project Files

Records that document the planning, development, and implementation of a project within an unit. File may include correspondence, minutes, agendas, reports, proposals, expenditures, statistics, and other related records.

Promotion, Tenure, and Salary Increase Records

Records that document the periodic consideration of faculty who are eligible for changes in rank, tenure status, and/or pay. Records may include promotion and tenure dossiers compiled and presented by the faculty member as per instructions from Provost Office as well as other materials which are compiled and maintained for inclusion, analysis, and summarization into the dossier folders. The dossiers may include candidate dossier cover checklist; prior service agreement; Confidential Waiver for letters of evaluation; current position description; letters of evaluation; current curriculum vitae or resume; activity summary and evaluations of teaching, curriculum development and advising from students, participants/clients, and peers; candidate acknowledgment of dossier review; student evaluations of faculty summary reports; committee signature sheets; committee findings; recommendations of administrative superiors; correspondence; and other related records.

Proof of Use Records

Records may include Controlled Substance Dispensing Records (Non-Pyxis), Controlled Substance Dispensing (Pyxis), Anesthesia CDAR and CDM, Discrepancy/Incident reports, Pyxis Par Level reports, Controlled Substance Batch Manufacturing, PCA Dispensing, Schedule II Orals, Schedule II Injectables, Controlled Substance Infusion, Inventories, Drug Purchase Orders, and other related records.

Property Disposition Request Records

Records that document the custodial units' requests to change the status of Emory-owned property. A status change may consist of declaring an item surplus, salvage or scrap, lost or stolen, transferred, traded in, or some other classification. File may includes property disposition requests records, correspondence, and other related records.

Proposal Records

Records that document a written report requesting a purchase or funding. File may include correspondence, report, financial statement and other related records.

Prospective International Student Records

Records that document assistance to international students who are considering attending Emory. Records may include correspondence, applications and admittance, local address, advisory notes, and other related records.

Prospective Student Files

Records that track prospective students who are interested in attending Emory. File may include applications, letters or inquiries and other related records.

Protective Wear and Device Request Records

Records that document the authorization and acquisition of specialized safety devices and clothing for employees working in hazardous situations. File may include Safety Shoe Request and Authorization records; Prescription Safety Glasses Request and Authorization records; correspondence; and other related records.

Proxy Loaning Privileges Records

Records that document a patron written permission giving an assigned person authorization to sign out circulating library material in their name. The privilege is good for one year from the date on the signed permission statement. File may include a signed agreement, correspondence, and other related records.

Publication Rights Records

Records that document the legal transfer of copyright ownership. File may include certificate of copyright registration, reassignment of copyright to author or literary heir, permission to reprint requests, policy statements, correspondence, copyright deposit account statement and other related records.

Publications

Records that document publications produced by units. It may be used to document the activities of the unit, for educational purposes and/or for informational purposes. Types of publications may include catalogs, books, magazines, newsletters, handbooks, yearbooks, directories, brochures, pamphlets, media guides, guidebooks, proceedings, programs, and flyers. File may include working papers, mock-ups, drafts, and final publications.

Publications Inventory Records

Records that document publications in stock in an unit. Information publication title, date, volume, retail cost, and other related information..

Public Relations Records

Records that document events, people, and other activities at Emory. File may include newspaper clippings, photographs, working papers, correspondence, scrapbooks, and other related records.

Pulmonary Function Test

Records that document the requesting, completion, and evaluation of pulmonary function tests.

Pump Records

No description.

Purchase Orders

Records that document approvals for supplies, equipment, and services by Emory.

Purge Lists

Records that document Emory employees whose records have been deleted from the personnel data base. Information may contain employee name, social security number, class codes, dates that pay started, termination dates, and related data elements.