Identification Card Records

Records that document the issuance of identification cards to university students, staff, and faculty. File may include signature cards; monthly detail reports; and other related records.


Facilities Management


Finance Division

Retention Period

Retain for five years after person graduates or termination of employment then dispose of.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008