Grant Projects Research Records

Records that document the research activity associated with grant-funded projects. File may include research/activity reports, progress reports, summary reports, correspondence, and other related records.



Retention Period

Permanent for final research report; Retain all other reports for three years after final financial report is submitted and account is closed, unless otherwise specified as longer by terms of contract.


2 C.F.R. 215.53; 34 C.F.R. 74.53; OMB Circular A: 110-.53; NIH Guidelines

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008