Graduate Student Degree Completed Records

Records that document students' admission into graduate programs at Emory and their subsequent academic progress resulting in completion of degrees. (The official academic record for all graduate students is maintained by the Registrar's Office). Records may include applications for admission to Graduate School, notices of admission, standardized placement and evaluation exams, transcripts, requests to audit courses, major department/degree change requests, assignment of an advisor, composition of dissertation/thesis committee and any changes thereof, and other related records.

Category

Student Records

Maintainers

Candler School of Theology, Goizueta Business School, Laney Graduate School, School of Law, School of Medicine, Nell Hodgson Woodruff School of Nursing, Rollins School of Public Health

Retention Period

Retain for three years after graduation or date of last attendance then dispose of.

Citation

American Association of Collegiate Registrars and Admissions Officers

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008