Grade Reports

Records that document grades received by students for the term. This is the record copy of reports distributed to students at the end of each term. Information may include course numbers and titles, grades awarded, grade point average, student name, social security number, university identification number, and other related information.


Student Records


Office of the Registrar

Retention Period

Retain for one year after date distributed then dispose of.


American Association of Collegiate Registrars and Admissions Officers, 2002.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008