Forecast and Actual Pay Reports

Records that document monthly gross and actual pay by month and account number, along with other database information. It is used to view gross pay/budget records for a previous fiscal year. Record may includes employee name and social security number; major account; salary code; FTE; rank; leave status; position title and class number; starting date; appointment; terms of service; tenure; and forecast and actual pay broken down by months of the fiscal year.


Human Resources


Finance Division

Retention Period

Retain for current year plus four years then dispose of.


Federal Insurance Contribution Act (FICA) and Federal Unemployment Tax Act (FUTA).

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008