Federal Title IV Program Records and Institutional Records

Records that document eligibility to participate and school's administration of Federal Title IV and programs. Records may include Program Participation Agreement; recertification; education program eligibility; accreditation reviews and reports; audits and program reviews; other records, as specified in regulation, that pertain to factors of financial responsibility and standards of administrative capability; and consortia agreements between and among schools; and other related records.


Student Affairs


Finance Division

Retention Period

Retain for three years after the end of the award year for which the report was submitted.


34 CFR 668.24

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008