Family and Medical Leave Case Files

Records that document requests for leave and granted leaves by employees under provisions of the Federal Family and Medical Leave Act. Records may include employee leave request records; notices to employees of leaves granted or rejected; Certification of Health Care Providers for the employee or a family member; employee backup information and leave history records; employee time records; Continuation of Health and Dental Insurance Benefits Memorandum; correspondence; and other related records.

Category

Human Resources

Maintainer

Human Resources

Retention Period

Retain for three years after employee separation then dispose of.

Citation

29 CFR 825.500

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008