Expenditure Ledger and Supporting Documentation

Records the document expenditures and purchases for an unit. File may include photocopies of purchase requisitions, maintenance contract, paid invoices, freight bills, order forms, packing lists, travel expense, and other related records. 

Category

Finance

Maintainer

Finance Division

Retention Period

Retain for five years after the fiscal year then dispose of.

Citation

O.C.G.A. 9-3-25

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008