Records that document the display and use of artifacts and materials held by the collection units or displays created by the units. File may include research materials concerning the cultural environmental setting surrounding the artifacts, bibliographies, lists of artifacts or items considered for inclusion, drafts of exhibit descriptions or scripts, publicity or advertisements for exhibits, artifact labels, photographs of exhibits, exhibit renderings and layout diagrams, exhibit scheduling and transport information, contracts and agreements, evaluation records, condition records, exhibit assembly and presentation instructions, correspondence, and other related records.
Permanent for exhibit descriptions or scripts, exhibit renderings and layout diagrams, photographs of exhibits, lists of artifacts or items considered for inclusion, and publicity or advertisements for the exhibits; All other records retain for current year plus seven years then dispose of.
Confidential destruction is not required. Paper may be recycled and electronic records deleted.
Last Updated: December 31, 2008