Equipment Records

Records that document the purchase or lease, operation, maintenance, service and repair of equipment. File may include: purchase orders; lease agreements; warranties; inspection records; instructions and operating manuals; vendor statements; service contracts; charge call bills; fax activity reports; service logs; invoices for equipment repair; purchase request forms; memoranda; and other related records.

Category

Facilities Management

Retention Period

Retain for the life of the equipment then dispose of. Records should be kept with equipment if given to another unit.

Disposition Instructions

Confidential destruction is not required. Paper may be recycled and electronic records deleted.

Last Updated: December 31, 2008