Employment Verification Records

Records that document the responses to inquiries for evidence of employment from offices within the university, banks, and credit agencies, government agencies, businesses, and current and former personnel. Records may include copies of written requests; release of information authorization records; telephone request records, office control documents; statistical summaries; correspondence; and other related records.

Category

Human Resources

Maintainer

Human Resources

Retention Period

Retain for three years after date of hire or one year after termination of employment, whichever is longer then dispose of.

Citation

8 CFR 274a.2

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008