Employment Eligibility Verification Records

Records that document information used to establish the identity and to verify the employment eligibility of employees to preclude the unlawful hiring of persons not authorized to work in the United States. Records include completed I-9 records and copies of documents that establish the identity and the employment eligibility of the employee.

Category

Human Resources

Maintainer

Human Resources

Retention Period

Retain for three years after date of hire or one year after termination of employment, whichever is longer then dispose of.

Citation

8 CFR 274a.2

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008