Employment Division Summary Reports
Records that document the number of the university employees and payroll costs on a monthly and yearly basis. Reports includes monthly reports by employee category and annual fiscal year reports, which summarizes the monthly data.
Retain annual reports for ten years and monthly reports for three years then dispose of.
Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.
Last Updated: December 31, 2008