Employee Grievance Records
Records that document grievances brought forward by faculty and staff against an unit which are resolved without litigation. Grievances may pertain to personnel policies and procedures; unit issues; affirmative action and equal opportunity issues; and promotion and tenure issues. File may include notices of grievance; informal discussion notes; grievance responses; formal hearing notes (including audio tapes); final summary statements; appeals documentation; correspondence; and other related records.
Retain for seven years after resolution then dispose of
Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.
Last Updated: December 31, 2008