Employee Grievance Records

Records that document grievances brought forward by faculty and staff against an unit which are resolved without litigation. Grievances may pertain to personnel policies and procedures; unit issues; affirmative action and equal opportunity issues; and promotion and tenure issues. File may include notices of grievance; informal discussion notes; grievance responses; formal hearing notes (including audio tapes); final summary statements; appeals documentation; correspondence; and other related records.


Human Resources


Office of Equity and Inclusion

Retention Period

Retain for seven years after resolution then dispose of

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008