Electronic Database - Administrative

Databases used for internal tracking, report preparation, or other administrative purposes. Information generated may include reports, statistical data, and other related records. Security measures must be in place to protect confidential information.

Category

Administration

Retention Period

Data fields should have retention requirements associated with them at the time of creation. Migration of information shall be assured and all changes made to the database documented.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008