Diploma Mailing Verification Records

Records that document students' requests to have diplomas and other graduation records distributed to specific addresses. Records may include signed cards listing permanent addresses for diplomas to be mailed to; indicating that fees have been paid; and listing students' names, college or school within Emory, degrees granted, and dates of requests.


Student Records


Office of the Registrar

Retention Period

Retain for one year after graduation then dispose of.


American Association of Collegiate Registrars and Admissions Officers, 2002.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008