Death Certificate

Records that document the death of a patient. The record (master) copy should be filed with state vital statistics office or county health officer. The duplicate should be filed in the patient's medical file.




Health Information Management

Retention Period

An original filing is mandated with the local registrar of the county in which the death occurred. Retention of copies should be filed with the patients medical record.


O.C.G.A. 31-10-1, et. seq.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008