This series documents the final academic status of students who are no longer enrolled. This series may include, but is not limited to: final transcript; requests for release of personally identifiable information; records of disclosures made to third parties; academic dismissals; and academic integrity code violations with sanctions.
This series documents the academic status of enrolled students. This series may include, but is not limited to: name or gender change requests; and veterans eligibility, enrollment, and qualifications records.
This series documents the monitoring of enrolled students status, history, and grades within the academic department or school. This series may include, but is not limited to: advising records; grade reports, disputes, and change records; records documenting participation in special academic programs; requests to change major or minor; application and placement in joint degree programs; request for, and approval of, independent study and study abroad courses; transfer credit evaluations; requests to change colleges; academic action authorizations for dismissal or suspension; and graduation checklist.
Records that document claims made by Emory employees for occupational injuries, accidents, or illnesses; insurance coverage and related reimbursement issues; and safety analysis and compliance inspections. File may include report of accident records; Occupational Safety and Health Administration (OSHA); incident logs; employer payroll reports; hearing transcripts; notices of claim disposition; determination orders; opinions and orders; appeal letters; claim adjustment documentation; medical reports; cost statements; correspondence; and other related records.
Records that document the efforts to collect unpaid accounts. Records may include collection letters, notices, letters of transmittal, bankruptcy records, and other related records.
Records that document the production of various accounting reports made by individual units on a monthly, quarterly, or annual basis. These reports provide summary information relating to the unit and its programs, and may be used for planning or review. Reports may include operating statements, year-end projections, reconciliation's, expenditures by facilities, accumulated hours and dollars by employee, summaries of assets and liabilities, sales, cost accounting, and income. File may include working papers, drafts, final reports, correspondence, and other related records.
Records that document a cumulative listing by accounts receivable number of all receivables on the Accounts Receivable master file. For each receivable, the amounts that are not yet due, currently due, and overdue are indicated. All amounts are principal amounts; interests, service charges, and late charges are not included.
Records that document bills or monies owed by an office or department but not yet paid. File may include unpaid bills, correspondence, printouts, registers, statements, and other related records.
Records that document the money owed to and collected by Emory issued to organizations or employees for authorized services or supplies furnished, and receipts showing monies received.
Records that document debts of Accounts Receivables written off. Records may include accounts receivable invoices, write-off worksheets, Assignment of Uncollectible Debt letters, and other related records.
Records that documents the accreditation process for the university by the Southern Association of Colleges and Schools (SACS). These records document materials compiled for inclusion in a packet report sent to SACS and provided to the on-site evaluators. Records may include self-evaluation reports; final reports sent to accreditation organization; statistical data; working papers; SACS evaluation report; correspondence; and other related records.
Records that document monthly and year-to-date expenditures for each project, cost category, and line item.
Records that document an agreement among institutions to exchange teaching duties and to assume residence on campus for an academic year or a shorter duration. File may include applicant data, arrangements and schedules, publicity and news clippings, presentations, correspondence, contracts, and other related records.
Records accumulated by individual offices that relate to the internal administration or housekeeping activities of the office rather than the functions for which the office exists. In general, these records relate to the office organization, staffing, procedures, and communications, including fax, the expenditure of funds, including budget records, day-to-day administration of office personnel including training and travel, supplies and office services and equipment requests and receipts, and the use of office space and utilities. They may also include copies of internal activity and reports (including work progress, statistical, and narrative reports prepared in the office and forwarded to higher levels) and other records that do not serve as unique documentation of the programs of the office. This schedule is not applicable to the official record copies of organizational charts, functional statements, and related records that document the essential organization, staffing, and procedures of the office, which must be scheduled separately.
This series documents applications for admission by students who enroll. This series may include, but is not limited to: application, transcripts, essays, standardized test scores, letters of recommendation, and student waivers.
This series documents applications for admission by students who are not accepted or do not enroll. This series may include, but is not limited to: application, transcripts, essays, standardized test scores, letters of recommendation, and student waivers.
Reports to the Food and Drug Administration (FDA) describing adverse drug reaction.
Reports to the Food and Drug Administration (FDA) describing adverse drug reaction.
Records that documents the activities of boards, which may have as their charge highly specific or broad areas of concern and include members from outside of Emory. File may include minutes, agendas, reports, working papers, correspondence, and other related records.
Records that document Emory's compliance with regulations of the U.S. Equal Employment Opportunity Commission including affirmative action. Records may include mission, goal, and policy statements, plans showing how compliance will be accomplished and updates, reports, correspondence and other related records.
Records that documents the university's response to federal program reviews, state compliance audits, annual reporting requirements, and internal audits. File may include audit reports; written responses showing how compliance will be accomplished; Equal Employment Opportunity (EEO-6) Reports; Vets 100 Employment Reports; correspondence; and other related records.
Records that documents Affirmative Action's development, efforts, and accomplishments in complying with the federally mandated statewide plan for implementing equal employment opportunities for individuals within groups which have been deemed as suffering from employment discrimination. File may include plans and policy statements; reports; mission and goals; compliance data; guidelines; complaints; correspondence; and other related records.
Records that document review of all stages of the hiring process by the Emory's affirmative action office. Records may include position descriptions, Notifications of Position Opening, action reports, correspondence, and other related records
Records that document test and maintenance work performed on automatic fire alarm systems.
Records that document annual and temporary event licensing for dispensing and serving alcoholic beverages. File may include applications for licensing; application for server permits; and other related records.
Records that document the activities of the alumni association. The Association is responsible for promoting the interests and ideals of the university; stimulating and encouraging school pride in students, graduates, and former students; and developing a sense of responsibility for continued progress in educational programs for the university. File may include agendas; minutes; reports; notes; working papers; correspondence; and other related records.
Records that document the whereabouts of alumni for information request and mailing purposes. File may include mailing lists, correspondence, and other related records.
Records that document information on alumni. Records are maintain in a database which contains images. Information may include names, addresses, employer names and addresses, positions, degrees, and other related information.
Records that document graduated classes by date of graduation.
Records that document patient vital statistics from the point at which the ambulance picks the individual up to the hospital.
Records that document the plan, arrangements, and results of annual athletic fund drives. File may include brochures, prize lists, pledge cards, mailing arrangements, reports, fiscal summaries, and other related records.
Records that document a unit's summary of activities for the year.
Records that document the safety of university owned automobiles, vans, trucks, and other motorized vehicles. File may include annual motor vehicle inspection reports; correspondence; and other related records.
Records that document vitas received from the public either solicited or unsolicited for employment. File may include correspondence, resumes, writing samples and other related records.
Records that document monetary value appraisals of the university artifacts, objects, and collections that have been completed by private parties. File may include appraisals and valuations reports, reference materials used by appraisers, and other related records
Includes a summary of daily, monthly and yearly totals of arrests. Usually filed chronologically by date.
Records that document the date and time of arrest, arrestees name, address and personal information, location of arrest, and for what they are arrested.
A summons for an individual who has not appeared in court for sentencing or payment of fines. Includes name of party, ticket number, amount of fine, charge, address of defendant, and date of birth. Usually filed alphabetically by name.
A summons for an individual who has not appeared in court for sentencing or payment of fines. Includes name of party, ticket number, amount of fine, charge, address of defendant, and date of birth. Usually filed alphabetically by name.
Records that document an article(s) or speech(es) prepared for publication or presentation by an employee acting in his or her official capacity. File may include final copies, audio or video recordings of presentation, source materials, working papers, and other related records.
Records that document the filing of documents with a government agency for the purpose of incorporation of a business. File may include correspondence, certificate, government documents, and other related records.
This series documents surveys and plans to correct asbestos material hazards. This series may include, but is not limited to: surveys; monitoring tests and reports; data forms building plans; correction checklists; and removal records.
Records that documents the relationship and participation of university units in professional and educational associations and other organizations. The unit's role may be one of membership on the advisory or administrative board, participation in a task force or subcommittee, or one of membership in consortia. File may include promotional information, rules and regulations, reports, proposals and planning records, workshop and conference records, surveys and questionnaires, minutes, correspondence, and other related records. This series does not include individual membership records.
Records that document medical treatment services rendered off campus for practice or playing related injuries or illnesses which are eligible for partial payment by intercollegiate athletic insurance. File may include copies of policies, accident reports, notes, claim records, correspondence, payment of insurance records, and other related records.
Records that document player eligibility and receipt of financial aid. Records may include squad lists, conference eligibility reports, team roster updates, scholarship count, applications, nominee lists, eligibility questionnaires, eligibility reports, correspondence, and other related records.
Records that document verification by intercollegiate athletics of student athletics' academic progress to the NCAA or NAIA.
Records that document responses of the Office of the General and outside counsel to legal questions posed by units which may have an impact on Emory's operations and policy.
Records that document a formal examination of Emory financial situtation. Reports may include internal and external audits.
Records that documents an internal and external audits. File may include audit reports, written responses showing how recommended changes will be implemented, correspondence, and other related records.
Records that document the duly executed and binding contractual agreements between Emory, authors and artists concerning subjects such as royalties, pricing agreements, and copyright. Information in individual contracts or agreements may include terms and conditions, provisions, amendments, authorizing signatures, and other related records.
Records that document the listing results on laboratory analyses on an autopsy. Original report should be transferred to patient file.
Records that documents the process of selecting faculty, staff, students and alumni to receive awards, fellowships, and scholarships based on merit or achievement. File may include applications; nomination letters; eligibility terms and selection criteria; recommendations; transcripts; letters of award notification or denial; letters accepting or declining awards; summary lists of winners; biographies; demonstration of need documentation; press releases; award history and information on funding sources; correspondence; and other related records.
Records that document financial transactions between an unit and its bank. File may include statements, photocopies of cancelled checks, deposit slips, and other related records.
Records that document the process of declaring financial insolvency. File may include court documents, correspondence, and other related records.
Records that document the state or condition of a person (individual, partnership, corporation) who is unable to pay its debts as they are, or become, due. File may include correspondence, credit report, court documents, and other related records.
Records that document the procurement process for equipment and service valued in excess of $5,000.00. File may include acquisition specifications; acquisition justification studies and explanations; requests for proposal (RFP); request for invitations to bid (RFI's); requests for quotes (RFQ's); vendors proposals and bids; bid tabulation sheets and records for all bids received; departmental requisition; competitive quotes; correspondence; and other related records.
Records that document billing invoices sent to an unit for monies owed. File may include correspondence, invoice, and other related records.
Records that document biographical data on various person(s) with connections with Emory. The records are used for public information releases and reference to provide responses to inquiries. File may include biographical sketches developed by the office of employment, the individuals concerned, or other sources; vitae; photographs; personal history data sheets; newspaper clippings; retirement notices; funeral programs; obituaries; and other related records.
Original certificate is issued and maintained by the state. Records that document vital birth records and certificates filed with state registrar of vital statistics. Records may include any birth record, or amendments thereto, in certificate form or in report form as collected by the county health officer.
Testing Records Blood Donor Records Blood Transfusion Records (Blood Bank) (I would recommend the following description: Records that document records maintained in a blood bank which record the donor information, storage and distribution of the product, compatibility testing, quality control records, transfusion reaction reports and complaints, and general records. Records may include the logs which indicate on-hand inventory and notices of emergency shortages. General records are described as records of the sterilization of supplies and reagents, responsible personnel, errors and accidents, maintenance of equipment and the physical plant, and the expiration dates of supplies and reagents. Quality control records include: calibration and standardization of equipment, performance checks, periodic check of sterile technique, and periodic tests of the capacity of shipping containers to maintain the proper temperature. Compatibility tests include the results of cross-matching, antibody screenings, and the results of confirmation testing. Storage and distribution records include: the distribution and disposition of the blood product; visual inspection of whole blood and red blood cells during storage and immediately before distribution; storage temperature control and initialed temperature log or recorder chart; and emergency releases of blood including a physician's signature. Donor records include: donor selection , informed consent, medical interview and examination, permanent and temporary deferrals, donor adverse reaction complaints and reports, investigation and follow-up, therapeutic bleedings, immunization, and blood collection including phlebotomist's name.
Records that document the coordination and interaction between Emory administrative units and the Board of Trustees. File may include minutes, agendas, notes, activity reports, proposals, newsletters, memos, correspondence, and other related records.
This series documents the donation of cadavers to Emory. This series may include, but is not limited to: registration record, death certificates, and cremation documention.
This series documents the registration of body donors who do not ulimiately donate their cadaver to Emory. This series may include, but is not limited to: registration record.
A certificate or evidence of a debt on which the issuing company or governmental body promises to pay the bondholders a specified amount of interest for a specified length of time and to repay the loan on the expiration date. File may include correspondence, agreements, and other related records
Records that document the purchase of books or manuscripts. File may include copies of purchase orders or paid invoices, correspondence, dealer description of item and other related records.
Records that document a book request. Information may include patron's name, book title, call number, date, and other related information.
Records that document books ordered for courses taught at Emory. File may include the textbook request, correspondence, and other related records.
Records that document individuals given a breath test to determine his/her alcohol level.
Records that document individuals given a breath test to determine his/her alcohol level.
Records that document the initial university budget, plan budget requests for and document annual budget allocations to individual units, and record changes in operating budgets of the various financial accounts. Records may include budget requests; budget status reports; budget change requests, registers and logs; budget detail reports; working papers including spread sheets, expenditure projections, salary and budget worksheets; allotment, capital outlay and equipment need reports; unit budget preparation instructions; correspondence; and other related records.
Records that document the condition, upkeep, and routine maintenance of the university's buildings and grounds. It also documents remodeling and construction projects with a total expenditure of less than $100,000 over six years. File may include floor plans; specifications; layouts; sketches; maintenance agreements; work logs; sign-in sheets; correspondence; and other related records.
Records that documents the buildings owned and leased by Emory both on and off campuses. Building space inventory reports are used to project Emory space needs; to identify deferred maintenance; and to provide cost recovery support documentation for units receiving federal money, grants, or private gifts. Records include reports detailing building, type of space, principal use, unit, and area.
Records that document the scheduling of activities, events, and meetings for Emory employees.
Records that document the paging of a physician for a patient. Information may include but not limited to patient name, date of birth, name of caller, physician requested and other related information. Format of records consist of paper and electronic.
Records of the "raw call data," which include, but are not limited to, the following data elements, originating phone number, destination phone number, length of call (rounded to next minute), originating city/state, destination city/state, date/time stamp.
Records that document the University compliance with the Clery Act requirments. Policies may include possession, use and sale of alcohol and drugs; campus security policies and procedures for law enforcement, access to campus, and reporting crimes; and other related records. Statistical reports may include Campus Crime Statistics, Campus Sex Crimes, and Drug Free Campus. Information may include major crimes that occurred; arrests; liquor law violations, drug abuse violations, and weapon possessions.
Records that document redeemed checks written on university's accounts. Information on each check may include check number, date, amount, endorsement, account number, and supporting documentation.
Records that document the planning, administration, and implementation of current and potential capital construction projects (projects with a total expenditure of over $100,000). File may include project descriptions and requirements; budget projection and allocation records; budget change orders; plans and reviews; project schedules; contract change orders; bid documentation; contracts and agreements with architects, artists, engineers, consultants, vendors, and contractors; materials and soils reports; progress reports; insurance reports; payment schedules; summary reports; final acceptance statements; architectural blueprints; sketches; aerial photographs; preliminary planning drawings; as built drawings; drawings reflecting changes to the original plans; soil testing maps; any other type of graphic representation produced relating to buildings, systems, and land; correspondence; and other related records.
This series documents recruiter visits to the campus to conduct job and internship interviews. This series may include, but is not limited to: scheduling calendars, affirmative action statements, recruiter information forms, lists of interviewees, and feedback forms from recruiters.
Records that document the equality or inequality of cash receipts versus bank deposits on a daily basis. Records consist of weekly computer printouts that list the account numbers managed by the office with daily entries for cash receipts in each account and corresponding bank deposits in each account. The computer program flags those accounts where daily cash receipts do not equal bank deposits for that date and labels them "Out of Balance."
Records that document all transactions of the day made by tellers in the cashier section of Bursar Office. Records may include daily cash register tapes, Batch Control Cards listing daily summary totals from all cashier transactions, invoices, cash receipts, and other related records.
Records that document and summarizes tellers' daily activity. Information may include amounts processed for payments; amount of checks; activity to and from the vault; beginning and ending daily cash; deposits made by other offices; volume of bank cards processed; and cash over/short amounts.
Records that document cash received or disbursed by an unit. It also documents all money received and deposited into accounts through the cashier's daily bank deposits. Records may include deposit vouchers; cash receipt slips; validation receipts; cash register tapes; bank deposit slips; check stubs; petty cash balance sheets; check registers; Cash by Account Number reports; monthly cash register reports; and other related records.
Records that document the Emory policies and procedures, program requirements, and course offerings.
A certificate issued by an insurance company or its agent. It verifies that a certain insurance policy is in effect for stated amounts and coverages and names those insured.
Records that document the listing type, number, date, and cost of treatment; time spent with each patient; and other related records. This record may be used as data collection/input record.
Records that document check distributed throughout an unit. Information may include name of recipient, department, social security number, and other related information.
This series documents the receipt, shipment, and disposal of chemical material or hazardous waste. This series may include, but is not limited to: chemical and waste inspection forms; drum packing sheets; Uniform Hazardous Waste Manifest forms (EPA 8700); vendor certificates of disposal; land disposal notifications; and waste disposal records.
Records that documents the application of chemicals such as pesticides, herbicides, and fertilizers to Emory property. Information may include date used, weather conditions, application area, chemical applied, mix ratio, coverage rate, and other related information.
This series documents student and employee exposure to hazardous chemicals. This series may include, but is not limited to: survey records containing dates, personnel names, and chemical information.
Records that document the participation of children and youth in programs sponsored by Emory. The file may include applications; enrollment records; progress reports and assessments; immunization records; parental consent forms; activity records; lsits of attendees; and other related records.
Records that document the application procedure for borrowing of circulating library materials by qualified patrons. This series may include name, university identification number, address, phone number, and other related information.
Records that document borrowing of circulating library materials by qualified patrons. File may include the name and identification of the borrower, the titles of materials borrowed, the due date, overdue and fine payment notations, correspondence, and other related records.
Records that document the verification and payment of secondary coverage insurance claims of injured student athletics. File may include lists or requests for cliams payment; transmittal letters for reimbursement of the university; proof of loss records; intercollegiate athletic reports; payment amounts; and other related records.
Records that document a record of gifts given to the university by senior classes. File may include gift lists, gift histories, a record of gift placement arrangements, correspondence, and other related records.
Records that document the utilization of classroom and laboratory space. Information may include class number, time of the class, number of students, and other related information.
Records that documents the formulation of class schedules by academic units for inclusion in the published schedule of classes. File may include the final edition of the schedule of classes booklet, requests from departments for class offerings, deviation from schedule records, copies of course schedule maintenance records, requests for class changes, correspondence, and other related records.
Records that document the acquision, accessioning, use, preservation, storage, transfer and disposition of artifacts and collections at Emory museum, libraries, MARBL, and archives. File may include a log that lists the date of acquisition, acquisition/accession numbers assigned, brief descriptions of artifacts or collections, and donor names; gift receipt records or other acquisition records that list detailed descriptions of artifacts, donors' name(s), addresses, telephone numbers, acquisition numbers, and values (if known); cataloging worksheets listing acquisition numbers, identification and provenance of artifacts or collections, description of artifacts, and donor/owner names and addresses; deed of gift listing transfer of legal ownership or custody of artifacts or collections, their descriptions and conditions, declarations as lawful owners of the property, and signatures and dates of transfer; information regarding each acquired item arranged by nomenclature, its arrangement, and acquisition number sequence; correspondence; copyright and citation information; and other related records.
Records that document information pertaining to various collections held within the repository. Information may include history of collection, listing of holdings, and other related information.
Records that document the maintenance of materials which typically involve accessioning, cataloguing, preserving, and/or referencing. File may include accession records; transmittal lists; accession reports; computer cataloging records; catalogs of holidings; reference guides and finding aids; request for permission to publish or reproduce images; collection inquires; budget and purchasing data; and other related records.
Records that document record of the historical development of the university; units within the university; and organizations associated with the university, such as honor societies, fraternities and sororities, and student/faculty/staff clubs. File may include newspaper clippings; photographs; published and unpublished historical sketches; publications; statistics; ephemera; correspondence; and other related records.
Records that document the activities of standing and ad hoc committees and councils made up of members from a variety of units. The committees are charged with formulating and recommending policies and procedures, establishing standards and requirements, performing an advisory function, or reviewing petitions, appeals, and deviations from policy. Types of committees include administrative committees (those appointed by an administrator) and faculty senate committees (those created by the faculty senate's executive committee). They may function as steering committees, activities committees, standards committees, planning committees, academic committees, awards committees, councils, etc. Committees may be chaired by the director of a specific division/department or rotate to different chairs on a regular basis. File may include agendas, meeting minutes, reports, notes, working papers, correspondence, and other related records.
Records that document the public health requirement of reporting the discovery of communicable disease. File may include laboratory test results, name and address of student, date, and person making referral. Information is transferred to the county health department, but the log is maintained by the laboratory.
Records that document activities of associations within the Emory community. Associations may include but not limited to Clifton Corridor Transportation Management, Druid Hills, DeKalb County, Emory Village, and others. File may include background material, correspondence, reports, surveys, and other related records.
Records that document Emory involvement with Volunteer programs within the community. File may include correspondence, contact information, volunteer project and other related record.
Records that document a summary record of individual games and competions and is used to comply with NCAA and NAIA reporting requirements for both revenue and non-revenue producing sports. Information may include sport name; opponent name; date; event location; final score; player names and positions; time played per athlete; signature of the head coach or athletic director; and other related information.
Reports which generally summarize compliance activities to the Board of Directors or from the Compliance Liaisons to the Compliance Officer.
Hotline calls reporting occurrences (retired logs).
Records that document the rules or guidelines put in place in units to ensure compliance within their field. File may include correspondence, policies and procedures, reports, reviews, and other related records.
Records that document the maintenace of Emory's computer systems and is used to insure compliance with any warranties or service contracts, schedule regular maintenance and diagnose system or component problems, and document systems backups. File may include computer equipment inventories, hardware performance reports, component maintenance records (invoices, warranties, maintenance logs, correspondence, maintenance reports, and related records), system backup reports, and other related records.
Records that document the addition, modification, or removal of software from an computer system. File may include records that document operating systems; the in-house creation and modification of application programs; the structure and form of datasets; the use of commerical software packages; the structure of the system; system-to-system communication. File may include system overviews; operations logs; operator instruction manuals; system development logs; system specifications and changes (including narrative and flow chart descriptions); conversion notes; dataset logs; dataset inventories; dataset record layouts; hard copies of tables; data dictionaries; data directories; programming logs; program specifications and changes; records layouts; user views; control program table documentation; program listings; commercial software manuals; and other related records.
Records that document conferences, seminars, workshop or other events attended by an Emory employee(es). File may include correspondence, agenda, syllabus, publicity material, reports, continuing education units, registration, and other related records
This series documents permission granted by a parent or guardian for a minor to participate in a research program. This series may include, but is not limited to: consent form and correspondence.
Records that document Emory's compliance with the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA). Records may include notices given to insurance administrators when employees leave; information may include employee and dependent names and Social Security numbers, insurance package currently carried, dates of termination, coverage end date, dates of notice to the contractor, correspondence, and other related records.
Records that document contractual agreements between Emory and outside vendors for professional, specialized, educational, research, creative, or other services. The contracts may be for any length of time, for a one-time performance of services, or for services provided on a continuing basis. Records may include terms and provisions; addenda; selection and justification statements; authorized signature; contractor selection statements; certificates of compliance with tax laws; statements as to availability of local service; statements as to whether minority services available; contract change orders; bids and agreements; performance bonds; instructions to bidders; advertisements for bids; working papers; expense claim records; correspondence; and other related records.
Records that document the negotiation, execution, completion, and termination of legal agreements between Emory and or Emory units. Contract issues may include entertainment, employment, clinical trials, professional services, software and technology, and other related contractual issues. File may include a copy of the official contract or agreement, amendments, bill of sale, and other related records.
Records that document the planning of convocation activities. File may include correspondence, programs, speeches, and other related records.
Records that document the coordination and interaction between units for the cooperative administration of programs within Emory. Records are used for monitoring, planning, and coordinating research, instructional, or administrative programs of common concern. File may include copies of budget reports, activity reports, proposals, planning documents, agreements and memoranda of understanding, publicity and newspaper clippings, policy statements, working papers, correspondence, and other related records.
Records that document the university and healthcare participation in cooperative and shared educational or research programs. Such programs may share research facilities and resources or instructional programs such as programs permitting student matriculation at member institutions. File may include information on requirements and application procedures; applications and eligibility certificates; committee minutes; meeting agendas; working papers; memos of interpretation and understanding; fiscal records; correspondence; and other related records.
Records that document cash received or disbursed by an unit. It also documents all money received and deposited to accounts through the cashier's daily bank deposits. Records may include unit deposit vouchers, cash receipt slips, validation receipts, cash register tapes, bank deposit slips, check stubs, petty cash balance sheets, check registers, Cash by Account Number reports, monthly cash register reports, and other related records.
Records that document the formation, governerance, and function of the University and Healthcare. File may include agreements, policies, minutes, corporate formation-resolution, and other related records.
Records that document the formation, governance, and function of Emory. Records may include Articles of Incorporation, Bylaws, board minutes, licenses, certifications, registrations and permits, and other related records.
Records that document communications received or sent which contain significant information about the unit. File may include official and reference copies of correspondence, memorandums, e-mail, fasicimiles, attachments and other related records.
Records that document significant events and development of administrative structure, policies, and procedures of the office. It may also record the historical development of the office. File may include letters sent and received; notes; directives; acknowledgments; and memoranda. Correspondence may be intra-office, within Emory University, and with non-Emory University organizations, agencies, and individuals.
Records that document communication to agencies, vendors, and the public pertaining to Emory fiscal policy, obligations, and revenue.
Records that document communications received or sent which do not contain significant information about the unit. Records may include letters sent and received; memoranda; notes; transmittals; acknowledgments; community affair notices; routine requests for information or publications; and other related records.
Records that document communications received or sent which do not contain significant information about the unit. Records may include advertising circulars, drafts and worksheets, notes, memoranda, and other records of a preliminary or informational nature.
Records that document all clients who are provided counseling, psychological,and psychiatric services by Emory's counseling center. Clinicians provide treatment concerning personal problems, academic concerns, and career concerns. The psychiatric consultant provides psychiatric care to some student clients. Records may include extensive notes made by providers concerning the assessment, diagnosis, treatment and contacts (written, telephone, or in person) with each client; referral letters; release of inrecordation agreements; letters to agencies or others concerning the clients; and other related records.
This series documents actions associated with student's registration and enrollment in courses. This series may include, but is not limited to: registration, drop/add requests, permission to audit course to take as pass/fail, and course transfers.
Records that documents written and statistical evaluation of faculty and courses by students.
This series documents courses offered each semester. This series may include, but is not limited to: catalogues and published schedule of classes.
Records that document the internal publication of an instructional lab manual and syllabus for teaching of a course. File may include mock-ups, and other related records.
Records that document course offerings and individual course contents. File may include syllabi, course descriptions, course outlines, course summaries, course requests and proposals, curriculum approval lists, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, correspondence, and other related records.
Records that document the development and teaching of classes. File may include electronic notification, notes, planning materials, and other related records.
Records that document requests for changes to be made to the university catalog and schedule of classes. The information may include: course numbers, course titles, locations, course descriptions, credit hours, and other related records.
Records that document guest borrowers of library materials. Records include applications, guest borrower's name, address, telephone number, company or institution name, patron status, and other related records.
Records that document the educational benefit plan Emory offers to its employees, their spouses or same-sex domestic partners, and their children. File may include application, birth certificates, marriage licenses, and other related records.
A record summarizing crime statistics within the Emory community for each month generally showing date, names of employees in each division, statistics of cases made of felonies, misdemeanors, driving under the influence, and speeding. Included are reportable and nonreportable driving accidents, fatalities and injuries in all accidents, criminal investigations and other activities such as calls answered, patrol miles, etc. Also shows year-to-date figures. Attached are reports from internal divisions as support to the summarized report. Also annual summary report is issued. Used as an internal record for current and comparative statistical use. Usually arranged chronologically by date.
Records that document the events and damages to Emory property due to storms, riots, fires, droughts, floods, and other events affecting staff, faculty, students, patients, guests, and facilities within the jurisdiction of Emory. File may include logs, reports, photographs, notes, correspondence, and other related records.