This series documents the final academic status of students who are no longer enrolled. This series may include, but is not limited to: final transcript; requests for release of personally identifiable information; records of disclosures made to third parties; academic dismissals; and academic integrity code violations with sanctions.
This series documents the academic status of enrolled students. This series may include, but is not limited to: name or gender change requests; and veterans eligibility, enrollment, and qualifications records.
This series documents the monitoring of enrolled students status, history, and grades within the academic department or school. This series may include, but is not limited to: advising records; grade reports, disputes, and change records; records documenting participation in special academic programs; requests to change major or minor; application and placement in joint degree programs; request for, and approval of, independent study and study abroad courses; transfer credit evaluations; requests to change colleges; academic action authorizations for dismissal or suspension; and graduation checklist.
This series documents claims made by faculty and staff for occupational injuries, accidents, or illnesses, including workers compensation claims not related to hazardous or toxic material exposure. This series may include, but is not limited to: workers compensation accident reports; Occupational Safety and Health Administration (OSHA); incident logs; employer payroll reports; hearing transcripts; notices of claim disposition; determination orders; opinions and orders; appeal letters; claim adjustment documentation; medical reports; cost statements; records of insurance coverage and reimbursement; and reports of safety analysis and compliance inspections.
Records that document the efforts to collect unpaid accounts. Records may include collection letters, notices, letters of transmittal, bankruptcy records, and other related records.
Records that document the production of various accounting reports made by individual units on a monthly, quarterly, or annual basis. These reports provide summary information relating to the unit and its programs, and may be used for planning or review. Reports may include operating statements, year-end projections, reconciliation's, expenditures by facilities, accumulated hours and dollars by employee, summaries of assets and liabilities, sales, cost accounting, and income. File may include working papers, drafts, final reports, correspondence, and other related records.
Records that document a cumulative listing by accounts receivable number of all receivables on the Accounts Receivable master file. For each receivable, the amounts that are not yet due, currently due, and overdue are indicated. All amounts are principal amounts; interests, service charges, and late charges are not included.
Records that document bills or monies owed by an office or department but not yet paid. File may include unpaid bills, correspondence, printouts, registers, statements, and other related records.
Records that document the money owed to and collected by Emory issued to organizations or employees for authorized services or supplies furnished, and receipts showing monies received.
Records that document debts of Accounts Receivables written off. Records may include accounts receivable invoices, write-off worksheets, Assignment of Uncollectible Debt letters, and other related records.
This series documents the accreditation of Emory University or Healthcare. This series may include, but is not limited to: prelimary reports prepared by schools/divisions, final reports, evaluation/findings report, and correspondence.
This series documents the preparation for accreditation of Emory University or Healthcare. This series may include, but is not limited to: self-evaluation reports, statistical data and related correspondence.
Records that document monthly and year-to-date expenditures for each project, cost category, and line item.
Records that document an agreement among institutions to exchange teaching duties and to assume residence on campus for an academic year or a shorter duration. File may include applicant data, arrangements and schedules, publicity and news clippings, presentations, correspondence, contracts, and other related records.
This series documents applications for admission by students who enroll. This series may include, but is not limited to: application, transcripts, essays, standardized test scores, letters of recommendation, and student waivers.
This series documents applications for admission by students who are not accepted or do not enroll. This series may include, but is not limited to: application, transcripts, essays, standardized test scores, letters of recommendation, and student waivers.
This series documents the university's policies, plans, and compliance with affirmative action policies and Equal Employment Opportunity Commission (EEOC) requirements, such as the Equal Pay Act. This series may include but is not limited to: audit reports; written responses showing how compliance will be accomplished; Equal Employment Opportunity (EEO-6) Reports; Vets 100 Employment Reports; final biennial plans and policy statements; executive department printouts; Affirmative Action (AA) policies and procedures; AA mission and goals; AA office reviews; departmental reports; status reports on minority action programs; AA compliance data sheets; guidelines; and specific case histories.
Records that document annual and temporary event licensing for dispensing and serving alcoholic beverages. File may include applications for licensing; application for server permits; and other related records.
Records that document the activities of the alumni association. The Association is responsible for promoting the interests and ideals of the university; stimulating and encouraging school pride in students, graduates, and former students; and developing a sense of responsibility for continued progress in educational programs for the university. File may include agendas; minutes; reports; notes; working papers; correspondence; and other related records.
Records that document the whereabouts of alumni for information request and mailing purposes. File may include mailing lists, correspondence, and other related records.
Records that document information on alumni. Records are maintain in a database which contains images. Information may include names, addresses, employer names and addresses, positions, degrees, and other related information.
Records that document graduated classes by date of graduation.
This series documents the examination of a school, division, department, or office's objectives, programs, services, or accomplishments. This series may include, but is not limited to: annual reports, institutional effectiveness reports, and self-study records.
Records that document the plan, arrangements, and results of annual athletic fund drives. File may include brochures, prize lists, pledge cards, mailing arrangements, reports, fiscal summaries, and other related records.
Records that document monetary value appraisals of the university artifacts, objects, and collections that have been completed by private parties. File may include appraisals and valuations reports, reference materials used by appraisers, and other related records
This series documents arrests by the police. This series may include, but is not limited to: alcohol and drug test results, arrest and booking summary statistics, logs, and executed warrants.
This series documents surveys and plans to correct asbestos material hazards. This series may include, but is not limited to: surveys; monitoring tests and reports; data forms building plans; correction checklists; and removal records.
This series documents fertility efforts undertaken through use of a sperm bank, embryology, and assisted reproductive technology (ART).
Records that document medical treatment services rendered off campus for practice or playing related injuries or illnesses which are eligible for partial payment by intercollegiate athletic insurance. File may include copies of policies, accident reports, notes, claim records, correspondence, payment of insurance records, and other related records.
Records that document player eligibility and receipt of financial aid. Records may include squad lists, conference eligibility reports, team roster updates, scholarship count, applications, nominee lists, eligibility questionnaires, eligibility reports, correspondence, and other related records.
Records that document verification by intercollegiate athletics of student athletics' academic progress to the NCAA or NAIA.
Records that document a formal examination of Emory financial situtation. Reports may include internal and external audits.
Records that documents an internal and external audits. File may include audit reports, written responses showing how recommended changes will be implemented, correspondence, and other related records.
This series documents the process of selecting faculty, staff, students, and alumni to receive University/Healthcare or school/division given honors, such as an honorary degree, Thomas Jefferson Award, Scholar/Teacher Award, and Emory Williams Teaching Award. This series may include, but is not limited to: nomination letters; eligibility terms and selection criteria; recommendations; letters of award notification, letters accepting or declining awards; biographies; press releases; and information on funding sources.
Records that document financial transactions between an unit and its bank. File may include statements, photocopies of cancelled checks, deposit slips, and other related records.
Records that document the state or condition of a person (individual, partnership, corporation) who is unable to pay its debts as they are, or become, due. File may include correspondence, credit report, court documents, and other related records.
This series documents employee participation in employer-offered benefits programs. This series may include, but is not limited to: enrollment in life insurance, medical and prescription drug plans, changes to election in benefits, and enrollment or refusal of coverage under the Consolidated Omnibus Budget Reconciliation Act (COBRA).
Records that document the procurement process for equipment and service valued in excess of $5,000.00. File may include acquisition specifications; acquisition justification studies and explanations; requests for proposal (RFP); request for invitations to bid (RFI's); requests for quotes (RFQ's); vendors proposals and bids; bid tabulation sheets and records for all bids received; departmental requisition; competitive quotes; correspondence; and other related records.
Records that document billing invoices sent to an unit for monies owed. File may include correspondence, invoice, and other related records.
Records that document biographical data on various person(s) with connections with Emory. The records are used for public information releases and reference to provide responses to inquiries. File may include biographical sketches developed by the office of employment, the individuals concerned, or other sources; vitae; photographs; personal history data sheets; newspaper clippings; retirement notices; funeral programs; obituaries; and other related records.
This series documents the donation of cadavers to Emory. This series may include, but is not limited to: registration record, death certificates, and cremation documention.
This series documents the registration of body donors who do not ulimiately donate their cadaver to Emory. This series may include, but is not limited to: registration record.
A certificate or evidence of a debt on which the issuing company or governmental body promises to pay the bondholders a specified amount of interest for a specified length of time and to repay the loan on the expiration date. File may include correspondence, agreements, and other related records
Records that document the purchase of books or manuscripts. File may include copies of purchase orders or paid invoices, correspondence, dealer description of item and other related records.
Records that document a book request. Information may include patron's name, book title, call number, date, and other related information.
Records that document books ordered for courses taught at Emory. File may include the textbook request, correspondence, and other related records.
Records that document the initial university budget, plan budget requests for and document annual budget allocations to individual units, and record changes in operating budgets of the various financial accounts. Records may include budget requests; budget status reports; budget change requests, registers and logs; budget detail reports; working papers including spread sheets, expenditure projections, salary and budget worksheets; allotment, capital outlay and equipment need reports; unit budget preparation instructions; correspondence; and other related records.
Records that document the condition, upkeep, and routine maintenance of the university's buildings and grounds. It also documents remodeling and construction projects with a total expenditure of less than $100,000 over six years. File may include floor plans; specifications; layouts; sketches; maintenance agreements; work logs; sign-in sheets; correspondence; and other related records.
Records that documents the buildings owned and leased by Emory both on and off campuses. Building space inventory reports are used to project Emory space needs; to identify deferred maintenance; and to provide cost recovery support documentation for units receiving federal money, grants, or private gifts. Records include reports detailing building, type of space, principal use, unit, and area.
Records that document the paging of a physician for a patient. Information may include but not limited to patient name, date of birth, name of caller, physician requested and other related information. Format of records consist of paper and electronic.
Records of the "raw call data," which include, but are not limited to, the following data elements, originating phone number, destination phone number, length of call (rounded to next minute), originating city/state, destination city/state, date/time stamp.
Records that document redeemed checks written on university's accounts. Information on each check may include check number, date, amount, endorsement, account number, and supporting documentation.
Records that document the planning, administration, and implementation of current and potential capital construction projects (projects with a total expenditure of over $100,000). File may include project descriptions and requirements; budget projection and allocation records; budget change orders; plans and reviews; project schedules; contract change orders; bid documentation; contracts and agreements with architects, artists, engineers, consultants, vendors, and contractors; materials and soils reports; progress reports; insurance reports; payment schedules; summary reports; final acceptance statements; architectural blueprints; sketches; aerial photographs; preliminary planning drawings; as built drawings; drawings reflecting changes to the original plans; soil testing maps; any other type of graphic representation produced relating to buildings, systems, and land; correspondence; and other related records.
This series documents recruiter visits to the campus to conduct job and internship interviews. This series may include, but is not limited to: scheduling calendars, affirmative action statements, recruiter information forms, lists of interviewees, and feedback forms from recruiters.
This series documents services provided to students in the form of counseling, workshops, mock interviews, panels, employer recruiting and development, pre-professional advising, alumni relations, internships, self-assessment, and career research. This series may include, but is not limited to: credentials, release consent, reference letters, student teaching reports, professional program certificates, and resumes.
Records that document the equality or inequality of cash receipts versus bank deposits on a daily basis. Records consist of weekly computer printouts that list the account numbers managed by the office with daily entries for cash receipts in each account and corresponding bank deposits in each account. The computer program flags those accounts where daily cash receipts do not equal bank deposits for that date and labels them "Out of Balance."
Records that document all transactions of the day made by tellers in the cashier section of Bursar Office. Records may include daily cash register tapes, Batch Control Cards listing daily summary totals from all cashier transactions, invoices, cash receipts, and other related records.
Records that document and summarizes tellers' daily activity. Information may include amounts processed for payments; amount of checks; activity to and from the vault; beginning and ending daily cash; deposits made by other offices; volume of bank cards processed; and cash over/short amounts.
Records that document cash received or disbursed by an unit. It also documents all money received and deposited into accounts through the cashier's daily bank deposits. Records may include deposit vouchers; cash receipt slips; validation receipts; cash register tapes; bank deposit slips; check stubs; petty cash balance sheets; check registers; Cash by Account Number reports; monthly cash register reports; and other related records.
Records that document the Emory policies and procedures, program requirements, and course offerings.
Records that document the listing type, number, date, and cost of treatment; time spent with each patient; and other related records. This record may be used as data collection/input record.
Records that document check distributed throughout an unit. Information may include name of recipient, department, social security number, and other related information.
This series documents the receipt, shipment, and disposal of chemical material or hazardous waste. This series may include, but is not limited to: chemical and waste inspection forms; drum packing sheets; Uniform Hazardous Waste Manifest forms (EPA 8700); vendor certificates of disposal; land disposal notifications; and waste disposal records.
Records that documents the application of chemicals such as pesticides, herbicides, and fertilizers to Emory property. Information may include date used, weather conditions, application area, chemical applied, mix ratio, coverage rate, and other related information.
Records that document the participation of children and youth in programs sponsored by Emory. The file may include applications; enrollment records; progress reports and assessments; immunization records; parental consent forms; activity records; lsits of attendees; and other related records.
Records that document the application procedure for borrowing of circulating library materials by qualified patrons. This series may include name, university identification number, address, phone number, and other related information.
Records that document borrowing of circulating library materials by qualified patrons. File may include the name and identification of the borrower, the titles of materials borrowed, the due date, overdue and fine payment notations, correspondence, and other related records.
Records that document the verification and payment of secondary coverage insurance claims of injured student athletics. File may include lists or requests for cliams payment; transmittal letters for reimbursement of the university; proof of loss records; intercollegiate athletic reports; payment amounts; and other related records.
Records that document a record of gifts given to the university by senior classes. File may include gift lists, gift histories, a record of gift placement arrangements, correspondence, and other related records.
Records that documents the formulation of class schedules by academic units for inclusion in the published schedule of classes. File may include the final edition of the schedule of classes booklet, requests from departments for class offerings, deviation from schedule records, copies of course schedule maintenance records, requests for class changes, correspondence, and other related records.
Records that document the acquision, accessioning, use, preservation, storage, transfer and disposition of artifacts and collections at Emory museum, libraries, MARBL, and archives. File may include a log that lists the date of acquisition, acquisition/accession numbers assigned, brief descriptions of artifacts or collections, and donor names; gift receipt records or other acquisition records that list detailed descriptions of artifacts, donors' name(s), addresses, telephone numbers, acquisition numbers, and values (if known); cataloging worksheets listing acquisition numbers, identification and provenance of artifacts or collections, description of artifacts, and donor/owner names and addresses; deed of gift listing transfer of legal ownership or custody of artifacts or collections, their descriptions and conditions, declarations as lawful owners of the property, and signatures and dates of transfer; information regarding each acquired item arranged by nomenclature, its arrangement, and acquisition number sequence; correspondence; copyright and citation information; and other related records.
Records that document information pertaining to various collections held within the repository. Information may include history of collection, listing of holdings, and other related information.
Records that document the maintenance of materials which typically involve accessioning, cataloguing, preserving, and/or referencing. File may include accession records; transmittal lists; accession reports; computer cataloging records; catalogs of holidings; reference guides and finding aids; request for permission to publish or reproduce images; collection inquires; budget and purchasing data; and other related records.
Records that document record of the historical development of the university; units within the university; and organizations associated with the university, such as honor societies, fraternities and sororities, and student/faculty/staff clubs. File may include newspaper clippings; photographs; published and unpublished historical sketches; publications; statistics; ephemera; correspondence; and other related records.
Records that document the public health requirement of reporting the discovery of communicable disease. File may include laboratory test results, name and address of student, date, and person making referral. Information is transferred to the county health department, but the log is maintained by the laboratory.
Records that document a summary record of individual games and competions and is used to comply with NCAA and NAIA reporting requirements for both revenue and non-revenue producing sports. Information may include sport name; opponent name; date; event location; final score; player names and positions; time played per athlete; signature of the head coach or athletic director; and other related information.
Reports which generally summarize compliance activities to the Board of Directors or from the Compliance Liaisons to the Compliance Officer.
Hotline calls reporting occurrences (retired logs).
Records that document the rules or guidelines put in place in units to ensure compliance within their field. File may include correspondence, policies and procedures, reports, reviews, and other related records.
Records that document the maintenace of Emory's computer systems and is used to insure compliance with any warranties or service contracts, schedule regular maintenance and diagnose system or component problems, and document systems backups. File may include computer equipment inventories, hardware performance reports, component maintenance records (invoices, warranties, maintenance logs, correspondence, maintenance reports, and related records), system backup reports, and other related records.
Records that document the addition, modification, or removal of software from an computer system. File may include records that document operating systems; the in-house creation and modification of application programs; the structure and form of datasets; the use of commerical software packages; the structure of the system; system-to-system communication. File may include system overviews; operations logs; operator instruction manuals; system development logs; system specifications and changes (including narrative and flow chart descriptions); conversion notes; dataset logs; dataset inventories; dataset record layouts; hard copies of tables; data dictionaries; data directories; programming logs; program specifications and changes; records layouts; user views; control program table documentation; program listings; commercial software manuals; and other related records.
This series documents permission granted by a parent or guardian for a minor to participate in a research program. This series may include, but is not limited to: consent form and correspondence.
This series documents routine law enforcement activities not listed elsewhere on this schedule. This series may include, but is not limited to: access controls, dispatch records; parking violations and issuance of parking tickets; radio control logs; and log of summons to appear in court.
Records that document cash received or disbursed by an unit. It also documents all money received and deposited to accounts through the cashier's daily bank deposits. Records may include unit deposit vouchers, cash receipt slips, validation receipts, cash register tapes, bank deposit slips, check stubs, petty cash balance sheets, check registers, Cash by Account Number reports, monthly cash register reports, and other related records.
This series documents the correspondence of executive employees. This series may include, but is not limited to: sent and received email and letters, directives, memoranda, and faxes.
This series documents the correspondence of non-executive employees. This series may include, but is not limited to: sent and received email and letters, directives, memoranda, and faxes.
Records that document all clients who are provided counseling, psychological,and psychiatric services by Emory's counseling center. Clinicians provide treatment concerning personal problems, academic concerns, and career concerns. The psychiatric consultant provides psychiatric care to some student clients. Records may include extensive notes made by providers concerning the assessment, diagnosis, treatment and contacts (written, telephone, or in person) with each client; referral letters; release of inrecordation agreements; letters to agencies or others concerning the clients; and other related records.
This series documents actions associated with student's registration and enrollment in courses. This series may include, but is not limited to: registration, drop/add requests, permission to audit course to take as pass/fail, and course transfers.
Records that documents written and statistical evaluation of faculty and courses by students.
This series documents courses offered each semester. This series may include, but is not limited to: catalogues and published schedule of classes.
Records that document the internal publication of an instructional lab manual and syllabus for teaching of a course. File may include mock-ups, and other related records.
Records that document course offerings and individual course contents. File may include syllabi, course descriptions, course outlines, course summaries, course requests and proposals, curriculum approval lists, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, correspondence, and other related records.
Records that document the development and teaching of classes. File may include electronic notification, notes, planning materials, and other related records.
Records that document requests for changes to be made to the university catalog and schedule of classes. The information may include: course numbers, course titles, locations, course descriptions, credit hours, and other related records.
Records that document guest borrowers of library materials. Records include applications, guest borrower's name, address, telephone number, company or institution name, patron status, and other related records.
This series documents administration of the educational benefit plan offered to employees, their spouses or same-sex domestic partners, and their children. This series may include, but is not limited to: application and supporting documentation such as birth certificates and marriage licenses.