Academic Record: Official

This series documents the final academic status of students who are no longer enrolled. This series may include, but is not limited to: final transcript; requests for release of personally identifiable information; records of disclosures made to third parties; academic dismissals; and academic integrity code violations with sanctions.

Academic Record: Registrar

This series documents the academic status of enrolled students. This series may include, but is not limited to: name or gender change requests; and veterans eligibility, enrollment, and qualifications records.

Academic Record: School

This series documents the monitoring of enrolled students status, history, and grades within the academic department or school. This series may include, but is not limited to: advising records; grade reports, disputes, and change records; records documenting participation in special academic programs; requests to change major or minor; application and placement in joint degree programs; request for, and approval of, independent study and study abroad courses; transfer credit evaluations; requests to change colleges; academic action authorizations for dismissal or suspension; and graduation checklist.

Accident and Injury Records

This series documents claims made by faculty and staff for occupational injuries, accidents, or illnesses, including workers compensation claims not related to hazardous or toxic material exposure. This series may include, but is not limited to: workers compensation accident reports; Occupational Safety and Health Administration (OSHA); incident logs; employer payroll reports; hearing transcripts; notices of claim disposition; determination orders; opinions and orders; appeal letters; claim adjustment documentation; medical reports; cost statements; records of insurance coverage and reimbursement; and reports of safety analysis and compliance inspections.

Accounting Collection Records

Records that document the efforts to collect unpaid accounts. Records may include collection letters, notices, letters of transmittal, bankruptcy records, and other related records.

Accounting Records

Records that document the production of various accounting reports made by individual units on a monthly, quarterly, or annual basis. These reports provide summary information relating to the unit and its programs, and may be used for planning or review. Reports may include operating statements, year-end projections, reconciliation's, expenditures by facilities, accumulated hours and dollars by employee, summaries of assets and liabilities, sales, cost accounting, and income. File may include working papers, drafts, final reports, correspondence, and other related records.

Accounts Aging Records

Records that document a cumulative listing by accounts receivable number of all receivables on the Accounts Receivable master file. For each receivable, the amounts that are not yet due, currently due, and overdue are indicated. All amounts are principal amounts; interests, service charges, and late charges are not included. 

Accounts Payable Records

Records that document bills or monies owed by an office or department but not yet paid. File may include unpaid bills, correspondence, printouts, registers, statements, and other related records.

Accounts Receivable Records

Records that document the money owed to and collected by Emory issued to organizations or employees for authorized services or supplies furnished, and receipts showing monies received.

Accounts Receivable Write-Off Records

Records that document debts of Accounts Receivables written off. Records may include accounts receivable invoices, write-off worksheets, Assignment of Uncollectible Debt letters, and other related records.

Accreditation Records

Records that documents the accreditation process for the university by the Southern Association of Colleges and Schools (SACS). These records document materials compiled for inclusion in a packet report sent to SACS and provided to the on-site evaluators. Records may include self-evaluation reports; final reports sent to accreditation organization; statistical data; working papers; SACS evaluation report; correspondence; and other related records.

Accrual Worksheets

Records that document monthly and year-to-date expenditures for each project, cost category, and line item.

Adjunct Faculty Files

Records that document an agreement among institutions to exchange teaching duties and to assume residence on campus for an academic year or a shorter duration. File may include applicant data, arrangements and schedules, publicity and news clippings, presentations, correspondence, contracts, and other related records.

Administrative Files

Records accumulated by individual offices that relate to the internal administration or housekeeping activities of the office rather than the functions for which the office exists. In general, these records relate to the office organization, staffing, procedures, and communications, including fax, the expenditure of funds, including budget records, day-to-day administration of office personnel including training and travel, supplies and office services and equipment requests and receipts, and the use of office space and utilities. They may also include copies of internal activity and reports (including work progress, statistical, and narrative reports prepared in the office and forwarded to higher levels) and other records that do not serve as unique documentation of the programs of the office. This schedule is not applicable to the official record copies of organizational charts, functional statements, and related records that document the essential organization, staffing, and procedures of the office, which must be scheduled separately.

Admission Records: Matriculated

This series documents applications for admission by students who enroll. This series may include, but is not limited to: application, transcripts, essays, standardized test scores, letters of recommendation, and student waivers.

Admission Records: Not Matriculated

This series documents applications for admission by students who are not accepted or do not enroll. This series may include, but is not limited to: application, transcripts, essays, standardized test scores, letters of recommendation, and student waivers.

Advisory Board Records

Records that documents the activities of boards, which may have as their charge highly specific or broad areas of concern and include members from outside of Emory. File may include minutes, agendas, reports, working papers, correspondence, and other related records.

Affirmative Action and Equal Opportunity Compliance Records

This series documents the university's policies, plans, and compliance with affirmative action policies and Equal Employment Opportunity Commission (EEOC) requirements, such as the Equal Pay Act. This series may include but is not limited to: audit reports; written responses showing how compliance will be accomplished; Equal Employment Opportunity (EEO-6) Reports; Vets 100 Employment Reports; final biennial plans and policy statements; executive department printouts; Affirmative Action (AA) policies and procedures; AA mission and goals; AA office reviews; departmental reports; status reports on minority action programs; AA compliance data sheets; guidelines; and specific case histories.

Affirmative Action Compliance Records

Records that documents Affirmative Action's development, efforts, and accomplishments in complying with the federally mandated statewide plan for implementing equal employment opportunities for individuals within groups which have been deemed as suffering from employment discrimination. File may include plans and policy statements; reports; mission and goals; compliance data; guidelines; complaints; correspondence; and other related records.

Alcohol Beverage Control

Records that document annual and temporary event licensing for dispensing and serving alcoholic beverages. File may include applications for licensing; application for server permits; and other related records.

Alumni Association Records

Records that document the activities of the alumni association. The Association is responsible for promoting the interests and ideals of the university; stimulating and encouraging school pride in students, graduates, and former students; and developing a sense of responsibility for continued progress in educational programs for the university. File may include agendas; minutes; reports; notes; working papers; correspondence; and other related records.

Alumni Mailing List Records

Records that document the whereabouts of alumni for information request and mailing purposes. File may include mailing lists, correspondence, and other related records.

Alumni Records

Records that document information on alumni. Records are maintain in a database which contains images. Information may include names, addresses, employer names and addresses, positions, degrees, and other related information.

Alumni Rosters

Records that document graduated classes by date of graduation.

Annual Fund Drive Records

Records that document the plan, arrangements, and results of annual athletic fund drives. File may include brochures, prize lists, pledge cards, mailing arrangements, reports, fiscal summaries, and other related records.

Annual Reports

Records that document a unit's summary of activities for the year.

Appraisal Records

Records that document monetary value appraisals of the university artifacts, objects, and collections that have been completed by private parties. File may include appraisals and valuations reports, reference materials used by appraisers, and other related records

Arrest Records

This series documents arrests by the police. This series may include, but is not limited to: alcohol and drug test results, arrest and booking summary statistics, logs, and executed warrants.

Articles, Addresses, Speeches, and Statements

Records that document an article(s) or speech(es) prepared for publication or presentation by an employee acting in his or her official capacity. File may include final copies, audio or video recordings of presentation, source materials, working papers, and other related records.

Articles of Incorporation

Records that document the filing of documents with a government agency for the purpose of incorporation of a business. File may include correspondence, certificate, government documents, and other related records.

Asbestos Records

This series documents surveys and plans to correct asbestos material hazards. This series may include, but is not limited to: surveys; monitoring tests and reports; data forms building plans; correction checklists; and removal records.

Association and Organization Advisory Records

Records that documents the relationship and participation of university units in professional and educational associations and other organizations. The unit's role may be one of membership on the advisory or administrative board, participation in a task force or subcommittee, or one of membership in consortia. File may include promotional information, rules and regulations, reports, proposals and planning records, workshop and conference records, surveys and questionnaires, minutes, correspondence, and other related records. This series does not include individual membership records.

Athletic Insurance Records

Records that document medical treatment services rendered off campus for practice or playing related injuries or illnesses which are eligible for partial payment by intercollegiate athletic insurance. File may include copies of policies, accident reports, notes, claim records, correspondence, payment of insurance records, and other related records.

Athletic Scholarship and Grant-In-Aid Award Records

Records that document player eligibility and receipt of financial aid. Records may include squad lists, conference eligibility reports, team roster updates, scholarship count, applications, nominee lists, eligibility questionnaires, eligibility reports, correspondence, and other related records.

Athletics Eligibility Records

Records that document verification by intercollegiate athletics of student athletics' academic progress to the NCAA or NAIA. 

Attorney Opinions

Records that document responses of the Office of the General and outside counsel to legal questions posed by units which may have an impact on Emory's operations and policy.

Auditor's Reports

Records that document a formal examination of Emory financial situtation. Reports may include internal and external audits.

Audit Records

Records that documents an internal and external audits. File may include audit reports, written responses showing how recommended changes will be implemented, correspondence, and other related records.

Author's and Artist's Contracts and Agreements Records

Records that document the duly executed and binding contractual agreements between Emory, authors and artists concerning subjects such as royalties, pricing agreements, and copyright. Information in individual contracts or agreements may include terms and conditions, provisions, amendments, authorizing signatures, and other related records.

Award Records

Records that documents the process of selecting faculty, staff, students and alumni to receive awards, fellowships, and scholarships based on merit or achievement. File may include applications; nomination letters; eligibility terms and selection criteria; recommendations; transcripts; letters of award notification or denial; letters accepting or declining awards; summary lists of winners; biographies; demonstration of need documentation; press releases; award history and information on funding sources; correspondence; and other related records.

Bank Records

Records that document financial transactions between an unit and its bank. File may include statements, photocopies of cancelled checks, deposit slips, and other related records.

Bankruptcies Case Files

Records that document the process of declaring financial insolvency. File may include court documents, correspondence, and other related records.

Bankruptcy Records

Records that document the state or condition of a person (individual, partnership, corporation) who is unable to pay its debts as they are, or become, due. File may include correspondence, credit report, court documents, and other related records.

Bank Statements

No description.

Benefits Records

This series documents employee participation in employer-offered benefits programs. This series may include, but is not limited to: enrollment in life insurance, medical and prescription drug plans, changes to election in benefits, and enrollment or refusal of coverage under the Consolidated Omnibus Budget Reconciliation Act (COBRA).

Bid and Competition Selection Records

Records that document the procurement process for equipment and service valued in excess of $5,000.00. File may include acquisition specifications; acquisition justification studies and explanations; requests for proposal (RFP); request for invitations to bid (RFI's); requests for quotes (RFQ's); vendors proposals and bids; bid tabulation sheets and records for all bids received; departmental requisition; competitive quotes; correspondence; and other related records.

Billing Records

Records that document billing invoices sent to an unit for monies owed. File may include correspondence, invoice, and other related records.

Biographical Records

Records that document biographical data on various person(s) with connections with Emory. The records are used for public information releases and reference to provide responses to inquiries. File may include biographical sketches developed by the office of employment, the individuals concerned, or other sources; vitae; photographs; personal history data sheets; newspaper clippings; retirement notices; funeral programs; obituaries; and other related records.

Board of Trustees Records

Records that document the coordination and interaction between Emory administrative units and the Board of Trustees. File may include minutes, agendas, notes, activity reports, proposals, newsletters, memos, correspondence, and other related records.

Body Donor Program: Donated

This series documents the donation of cadavers to Emory. This series may include, but is not limited to: registration record, death certificates, and cremation documention.

Body Donor Program: Not Donated

This series documents the registration of body donors who do not ulimiately donate their cadaver to Emory. This series may include, but is not limited to: registration record.

Bonds

A certificate or evidence of a debt on which the issuing company or governmental body promises to pay the bondholders a specified amount of interest for a specified length of time and to repay the loan on the expiration date. File may include correspondence, agreements, and other related records

Book and Manuscript Dealer Files

Records that document the purchase of books or manuscripts. File may include copies of purchase orders or paid invoices, correspondence, dealer description of item and other related records.

Book Call Slips

Records that document a book request. Information may include patron's name, book title, call number, date, and other related information.

Book Order Records

Records that document books ordered for courses taught at Emory. File may include the textbook request, correspondence, and other related records.

Budget Planning, Projection, and Preparation Records

Records that document the initial university budget, plan budget requests for and document annual budget allocations to individual units, and record changes in operating budgets of the various financial accounts. Records may include budget requests; budget status reports; budget change requests, registers and logs; budget detail reports; working papers including spread sheets, expenditure projections, salary and budget worksheets; allotment, capital outlay and equipment need reports; unit budget preparation instructions; correspondence; and other related records.

Building/Grounds Repair, Maintenance, Remodeling, and Construction Records

Records that document the condition, upkeep, and routine maintenance of the university's buildings and grounds. It also documents remodeling and construction projects with a total expenditure of less than $100,000 over six years. File may include floor plans; specifications; layouts; sketches; maintenance agreements; work logs; sign-in sheets; correspondence; and other related records.

Building Blueprints

No description.

Building Plans and Specifications

No description.

Building Space Inventory and Valuation Records

Records that documents the buildings owned and leased by Emory both on and off campuses. Building space inventory reports are used to project Emory space needs; to identify deferred maintenance; and to provide cost recovery support documentation for units receiving federal money, grants, or private gifts. Records include reports detailing building, type of space, principal use, unit, and area. 

Calendars

Records that document the scheduling of activities, events, and meetings for Emory employees.

Call Center Records

Records that document the paging of a physician for a patient. Information may include but not limited to patient name, date of birth, name of caller, physician requested and other related information. Format of records consist of paper and electronic. 

Call Log Data

Records of the "raw call data," which include, but are not limited to, the following data elements, originating phone number, destination phone number, length of call (rounded to next minute), originating city/state, destination city/state, date/time stamp.

Canceled Checks and Supporting Documentation

Records that document redeemed checks written on university's accounts. Information on each check may include check number, date, amount, endorsement, account number, and supporting documentation.

Capital Construction Project Records

Records that document the planning, administration, and implementation of current and potential capital construction projects (projects with a total expenditure of over $100,000). File may include project descriptions and requirements; budget projection and allocation records; budget change orders; plans and reviews; project schedules; contract change orders; bid documentation; contracts and agreements with architects, artists, engineers, consultants, vendors, and contractors; materials and soils reports; progress reports; insurance reports; payment schedules; summary reports; final acceptance statements; architectural blueprints; sketches; aerial photographs; preliminary planning drawings; as built drawings; drawings reflecting changes to the original plans; soil testing maps; any other type of graphic representation produced relating to buildings, systems, and land; correspondence; and other related records.

Career Center: Recruiter Files

This series documents recruiter visits to the campus to conduct job and internship interviews. This series may include, but is not limited to: scheduling calendars, affirmative action statements, recruiter information forms, lists of interviewees, and feedback forms from recruiters.

Career Center: Student Advising Files

This series documents services provided to students in the form of counseling, workshops, mock interviews, panels, employer recruiting and development, pre-professional advising, alumni relations, internships, self-assessment, and career research. This series may include, but is not limited to: credentials, release consent, reference letters, student teaching reports, professional program certificates, and resumes.

Cash/Deposit Match Records

Records that document the equality or inequality of cash receipts versus bank deposits on a daily basis. Records consist of weekly computer printouts that list the account numbers managed by the office with daily entries for cash receipts in each account and corresponding bank deposits in each account. The computer program flags those accounts where daily cash receipts do not equal bank deposits for that date and labels them "Out of Balance."

Cash Batches Records

Records that document all transactions of the day made by tellers in the cashier section of Bursar Office. Records may include daily cash register tapes, Batch Control Cards listing daily summary totals from all cashier transactions, invoices, cash receipts, and other related records.

Cashier's Daily Summary Records

Records that document and summarizes tellers' daily activity. Information may include amounts processed for payments; amount of checks; activity to and from the vault; beginning and ending daily cash; deposits made by other offices; volume of bank cards processed; and cash over/short amounts.

Cash Receipts

No description.

Cash Records

Records that document cash received or disbursed by an unit. It also documents all money received and deposited into accounts through the cashier's daily bank deposits. Records may include deposit vouchers; cash receipt slips; validation receipts; cash register tapes; bank deposit slips; check stubs; petty cash balance sheets; check registers; Cash by Account Number reports; monthly cash register reports; and other related records.

Catalogues and Bulletins

Records that document the Emory policies and procedures, program requirements, and course offerings. 

Certificates of Insurance

A certificate issued by an insurance company or its agent. It verifies that a certain insurance policy is in effect for stated amounts and coverages and names those insured. 

Charge Slips to Patients

Records that document the listing type, number, date, and cost of treatment; time spent with each patient; and other related records. This record may be used as data collection/input record.

Check Distribution Register

Records that document check distributed throughout an unit. Information may include name of recipient, department, social security number, and other related information.

Check Registers

No description.

Chemical and Hazardous Waste Disposal Records

This series documents the receipt, shipment, and disposal of chemical material or hazardous waste. This series may include, but is not limited to: chemical and waste inspection forms; drum packing sheets; Uniform Hazardous Waste Manifest forms (EPA 8700); vendor certificates of disposal; land disposal notifications; and waste disposal records.

Chemical Application Records

Records that documents the application of chemicals such as pesticides, herbicides, and fertilizers to Emory property. Information may include date used, weather conditions, application area, chemical applied, mix ratio, coverage rate, and other related information.

Child and Youth Program Participant Records

Records that document the participation of children and youth in programs sponsored by Emory. The file may include applications; enrollment records; progress reports and assessments; immunization records; parental consent forms; activity records; lsits of attendees; and other related records.

Circulation Applications

Records that document the application procedure for borrowing of circulating library materials by qualified patrons. This series may include name, university identification number, address, phone number, and other related information.

Circulation Records

Records that document borrowing of circulating library materials by qualified patrons. File may include the name and identification of the borrower, the titles of materials borrowed, the due date, overdue and fine payment notations, correspondence, and other related records.

Claims and Charges

No description.

Claims Payment Records

Records that document the verification and payment of secondary coverage insurance claims of injured student athletics. File may include lists or requests for cliams payment; transmittal letters for reimbursement of the university; proof of loss records; intercollegiate athletic reports; payment amounts; and other related records.

Class Gift Records

Records that document a record of gifts given to the university by senior classes. File may include gift lists, gift histories, a record of gift placement arrangements, correspondence, and other related records.

Classroom and Laboratory Utilization Reports

Records that document the utilization of classroom and laboratory space. Information may include class number, time of the class, number of students, and other related information.

Classroom Scheduling Files

Records that documents the formulation of class schedules by academic units for inclusion in the published schedule of classes. File may include the final edition of the schedule of classes booklet, requests from departments for class offerings, deviation from schedule records, copies of course schedule maintenance records, requests for class changes, correspondence, and other related records.

Cleaning Logs

No description.

Cleaning Records

No description.

Coding Manuals

No description.

Collection and Artifact Acquisition and Exchange Records

Records that document the acquision, accessioning, use, preservation, storage, transfer and disposition of artifacts and collections at Emory museum, libraries, MARBL, and archives. File may include a log that lists the date of acquisition, acquisition/accession numbers assigned, brief descriptions of artifacts or collections, and donor names; gift receipt records or other acquisition records that list detailed descriptions of artifacts, donors' name(s), addresses, telephone numbers, acquisition numbers, and values (if known); cataloging worksheets listing acquisition numbers, identification and provenance of artifacts or collections, description of artifacts, and donor/owner names and addresses; deed of gift listing transfer of legal ownership or custody of artifacts or collections, their descriptions and conditions, declarations as lawful owners of the property, and signatures and dates of transfer; information regarding each acquired item arranged by nomenclature, its arrangement, and acquisition number sequence; correspondence; copyright and citation information; and other related records. 

Collection Guide Books

Records that document information pertaining to various collections held within the repository. Information may include history of collection, listing of holdings, and other related information.

Collections Control Records

Records that document the maintenance of materials which typically involve accessioning, cataloguing, preserving, and/or referencing. File may include accession records; transmittal lists; accession reports; computer cataloging records; catalogs of holidings; reference guides and finding aids; request for permission to publish or reproduce images; collection inquires; budget and purchasing data; and other related records.

Colleges/Schools/University History Records

Records that document record of the historical development of the university; units within the university; and organizations associated with the university, such as honor societies, fraternities and sororities, and student/faculty/staff clubs. File may include newspaper clippings; photographs; published and unpublished historical sketches; publications; statistics; ephemera; correspondence; and other related records.

Committee and Council Files

Records that document the activities of standing and ad hoc committees and councils made up of members from a variety of units. The committees are charged with formulating and recommending policies and procedures, establishing standards and requirements, performing an advisory function, or reviewing petitions, appeals, and deviations from policy. Types of committees include administrative committees (those appointed by an administrator) and faculty senate committees (those created by the faculty senate's executive committee). They may function as steering committees, activities committees, standards committees, planning committees, academic committees, awards committees, councils, etc. Committees may be chaired by the director of a specific division/department or rotate to different chairs on a regular basis. File may include agendas, meeting minutes, reports, notes, working papers, correspondence, and other related records.

Communicable Disease Records

Records that document the public health requirement of reporting the discovery of communicable disease. File may include laboratory test results, name and address of student, date, and person making referral. Information is transferred to the county health department, but the log is maintained by the laboratory.

Community Association Records

Records that document activities of associations within the Emory community. Associations may include but not limited to Clifton Corridor Transportation Management, Druid Hills, DeKalb County, Emory Village, and others. File may include background material, correspondence, reports, surveys, and other related records.

Community Volunteer Records

Records that document Emory involvement with Volunteer programs within the community. File may include correspondence, contact information, volunteer project and other related record.

Competition Reports

Records that document a summary record of individual games and competions and is used to comply with NCAA and NAIA reporting requirements for both revenue and non-revenue producing sports. Information may include sport name; opponent name; date; event location; final score; player names and positions; time played per athlete; signature of the head coach or athletic director; and other related information.

Compliance Activity Reports

Reports which generally summarize compliance activities to the Board of Directors or from the Compliance Liaisons to the Compliance Officer.

Compliance Audit Records

No description

Compliance Inquiries Records

No description

Compliance Investigations Records

No description

Compliance Log

Hotline calls reporting occurrences (retired logs).

Compliance Manual

No description.

Compliance Manual

No description.

Compliance Records

Records that document the rules or guidelines put in place in units to ensure compliance within their field. File may include correspondence, policies and procedures, reports, reviews, and other related records.

Computer System Maintenance Records

Records that document the maintenace of Emory's computer systems and is used to insure compliance with any warranties or service contracts, schedule regular maintenance and diagnose system or component problems, and document systems backups. File may include computer equipment inventories, hardware performance reports, component maintenance records (invoices, warranties, maintenance logs, correspondence, maintenance reports, and related records), system backup reports, and other related records.

Computer System Program Documentation Records

Records that document the addition, modification, or removal of software from an computer system. File may include records that document operating systems; the in-house creation and modification of application programs; the structure and form of datasets; the use of commerical software packages; the structure of the system; system-to-system communication. File may include system overviews; operations logs; operator instruction manuals; system development logs; system specifications and changes (including narrative and flow chart descriptions); conversion notes; dataset logs; dataset inventories; dataset record layouts; hard copies of tables; data dictionaries; data directories; programming logs; program specifications and changes; records layouts; user views; control program table documentation; program listings; commercial software manuals; and other related records.

Conference, Seminars, and Workshops

Records that document conferences, seminars, workshop or other events attended by an Emory employee(es). File may include correspondence, agenda, syllabus, publicity material, reports, continuing education units, registration, and other related records

Consent Forms: Minors

This series documents permission granted by a parent or guardian for a minor to participate in a research program. This series may include, but is not limited to: consent form and correspondence.

Contracts and Agreements

Records that document contractual agreements between Emory and outside vendors for professional, specialized, educational, research, creative, or other services. The contracts may be for any length of time, for a one-time performance of services, or for services provided on a continuing basis. Records may include terms and provisions; addenda; selection and justification statements; authorized signature; contractor selection statements; certificates of compliance with tax laws; statements as to availability of local service; statements as to whether minority services available; contract change orders; bids and agreements; performance bonds; instructions to bidders; advertisements for bids; working papers; expense claim records; correspondence; and other related records.

Contracts Case Files

Records that document the negotiation, execution, completion, and termination of legal agreements between Emory and or Emory units. Contract issues may include entertainment, employment, clinical trials, professional services, software and technology, and other related contractual issues. File may include a copy of the official contract or agreement, amendments, bill of sale, and other related records.

Control Records and Logs

This series documents routine law enforcement activities not listed elsewhere on this schedule. This series may include, but is not limited to: access controls, dispatch records; parking violations and issuance of parking tickets; radio control logs; and log of summons to appear in court.

Convocation Records

Records that document the planning of convocation activities. File may include correspondence, programs, speeches, and other related records.

Cooperation and Relations Records

Records that document the coordination and interaction between units for the cooperative administration of programs within Emory. Records are used for monitoring, planning, and coordinating research, instructional, or administrative programs of common concern. File may include copies of budget reports, activity reports, proposals, planning documents, agreements and memoranda of understanding, publicity and newspaper clippings, policy statements, working papers, correspondence, and other related records.

Cooperative Program Records

Records that document the university and healthcare participation in cooperative and shared educational or research programs. Such programs may share research facilities and resources or instructional programs such as programs permitting student matriculation at member institutions. File may include information on requirements and application procedures; applications and eligibility certificates; committee minutes; meeting agendas; working papers; memos of interpretation and understanding; fiscal records; correspondence; and other related records.

CORE Records

Records that document cash received or disbursed by an unit. It also documents all money received and deposited to accounts through the cashier's daily bank deposits. Records may include unit deposit vouchers, cash receipt slips, validation receipts, cash register tapes, bank deposit slips, check stubs, petty cash balance sheets, check registers, Cash by Account Number reports, monthly cash register reports, and other related records.

Corporate Case Records

Records that document the formation, governerance, and function of the University and Healthcare. File may include agreements, policies, minutes, corporate formation-resolution, and other related records.

Corporate Records

Records that document the formation, governance, and function of Emory. Records may include Articles of Incorporation, Bylaws, board minutes, licenses, certifications, registrations and permits, and other related records.

Correspondence - Administrative

Records that document communications received or sent which contain significant information about the unit. File may include official and reference copies of correspondence, memorandums, e-mail, fasicimiles, attachments and other related records.

Correspondence Files - Executive

Records that document significant events and development of administrative structure, policies, and procedures of the office. It may also record the historical development of the office. File may include letters sent and received; notes; directives; acknowledgments; and memoranda. Correspondence may be intra-office, within Emory University, and with non-Emory University organizations, agencies, and individuals.

Correspondence - Fiscal

Records that document communication to agencies, vendors, and the public pertaining to Emory fiscal policy, obligations, and revenue. 

Correspondence - General (Routine)

Records that document communications received or sent which do not contain significant information about the unit. Records may include letters sent and received; memoranda; notes; transmittals; acknowledgments; community affair notices; routine requests for information or publications; and other related records.

Correspondence - Transitory

Records that document communications received or sent which do not contain significant information about the unit. Records may include advertising circulars, drafts and worksheets, notes, memoranda, and other records of a preliminary or informational nature.

Counseling, Psychological, and Psychiatric Case Records

Records that document all clients who are provided counseling, psychological,and psychiatric services by Emory's counseling center. Clinicians provide treatment concerning personal problems, academic concerns, and career concerns. The psychiatric consultant provides psychiatric care to some student clients. Records may include extensive notes made by providers concerning the assessment, diagnosis, treatment and contacts (written, telephone, or in person) with each client; referral letters; release of inrecordation agreements; letters to agencies or others concerning the clients; and other related records.

Course Action Records

This series documents actions associated with student's registration and enrollment in courses. This series may include, but is not limited to: registration, drop/add requests, permission to audit course to take as pass/fail, and course transfers.

Course and Faculty Evaluation Files

Records that documents written and statistical evaluation of faculty and courses by students.

Course Catalog

This series documents courses offered each semester. This series may include, but is not limited to: catalogues and published schedule of classes.

Course Lab Manuals and Syllabus

Records that document the internal publication of an instructional lab manual and syllabus for teaching of a course. File may include mock-ups, and other related records.

Course Records

Records that document course offerings and individual course contents. File may include syllabi, course descriptions, course outlines, course summaries, course requests and proposals, curriculum approval lists, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, correspondence, and other related records.

Course Reserve Records

Records that document the development and teaching of classes. File may include electronic notification, notes, planning materials, and other related records.

Course Schedule Maintanence Records

Records that document requests for changes to be made to the university catalog and schedule of classes. The information may include: course numbers, course titles, locations, course descriptions, credit hours, and other related records.

Courtesy Borrowers Records

Records that document guest borrowers of library materials. Records include applications, guest borrower's name, address, telephone number, company or institution name, patron status, and other related records.

Courtesy Scholarship Records

This series documents administration of the educational benefit plan offered to employees, their spouses or same-sex domestic partners, and their children. This series may include, but is not limited to: application and supporting documentation such as birth certificates and marriage licenses.