Cooperative Program Records

Records that document the university and healthcare participation in cooperative and shared educational or research programs. Such programs may share research facilities and resources or instructional programs such as programs permitting student matriculation at member institutions. File may include information on requirements and application procedures; applications and eligibility certificates; committee minutes; meeting agendas; working papers; memos of interpretation and understanding; fiscal records; correspondence; and other related records.

Category

Administration

Retention Period

Permanent for information on requirements and application procedures, committee minutes, meeting agendas, and memos of interpretation and understanding; Retain all other records for seven years after expiration of contract then dispose of.

Citation

O.C.G.A. 9-3-24

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008