Contracts Case Files

Records that document the negotiation, execution, completion, and termination of legal agreements between Emory and or Emory units. Contract issues may include entertainment, employment, clinical trials, professional services, software and technology, and other related contractual issues. File may include a copy of the official contract or agreement, amendments, bill of sale, and other related records.

Category

Administration

Maintainer

Office of the General Counsel

Retention Period

Retain contracts or agreements documenting building construction, alterations, repair, or completion of research for ten years after expiration; Retain all other contracts and agreements, for seven years after expiration then dispose of.

Citation

O.C.G.A. 9-3-24

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008