Computer System Program Documentation Records

Records that document the addition, modification, or removal of software from an computer system. File may include records that document operating systems; the in-house creation and modification of application programs; the structure and form of datasets; the use of commerical software packages; the structure of the system; system-to-system communication. File may include system overviews; operations logs; operator instruction manuals; system development logs; system specifications and changes (including narrative and flow chart descriptions); conversion notes; dataset logs; dataset inventories; dataset record layouts; hard copies of tables; data dictionaries; data directories; programming logs; program specifications and changes; records layouts; user views; control program table documentation; program listings; commercial software manuals; and other related records.


Information Technology


Information Technology

Retention Period

Retain for the life of the system then dispose of.

Disposition Instructions

Confidential destruction is not required. Paper may be recycled and electronic records deleted.

Last Updated: December 31, 2008