Claims Payment Records

Records that document the verification and payment of secondary coverage insurance claims of injured student athletics. File may include lists or requests for cliams payment; transmittal letters for reimbursement of the university; proof of loss records; intercollegiate athletic reports; payment amounts; and other related records.




Athletic Department

Retention Period

Retain for four years after the claim is settled.


OCGA 9-3-31; OCGA 9-3-32; OCGA 9-3-33

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008