Blood Bank Records

Testing Records Blood Donor Records Blood Transfusion Records (Blood Bank) (I would recommend the following description: Records that document records maintained in a blood bank which record the donor information, storage and distribution of the product, compatibility testing, quality control records, transfusion reaction reports and complaints, and general records. Records may include the logs which indicate on-hand inventory and notices of emergency shortages. General records are described as records of the sterilization of supplies and reagents, responsible personnel, errors and accidents, maintenance of equipment and the physical plant, and the expiration dates of supplies and reagents. Quality control records include: calibration and standardization of equipment, performance checks, periodic check of sterile technique, and periodic tests of the capacity of shipping containers to maintain the proper temperature. Compatibility tests include the results of cross-matching, antibody screenings, and the results of confirmation testing. Storage and distribution records include: the distribution and disposition of the blood product; visual inspection of whole blood and red blood cells during storage and immediately before distribution; storage temperature control and initialed temperature log or recorder chart; and emergency releases of blood including a physician's signature. Donor records include: donor selection , informed consent, medical interview and examination, permanent and temporary deferrals, donor adverse reaction complaints and reports, investigation and follow-up, therapeutic bleedings, immunization, and blood collection including phlebotomist's name.

Category

Healthcare

Maintainer

Emory Medical Laboratory Services

Retention Period

Report on blood test will be placed in the medical record for permanent retention. Retain all other records for current year plus six years then dispose of.

Citations

42 C.F.R. 493.859-493.863; 42 C.F.R. 493.1107; 42 C.F.R. 493.1221-1255; Ga. Comp. R. & Regs. 290-5-29-.15; Ga. Comp. R. & Regs. 290-5-29-.13

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008