Birth Certificate

Original certificate is issued and maintained by the state. Records that document vital birth records and certificates filed with state registrar of vital statistics. Records may include any birth record, or amendments thereto, in certificate form or in report form as collected by the county health officer.

Category

Healthcare

Maintainer

Health Information Management

Retention Period

An original filing is mandated with the local registrar of the county in which the birth occurred. Retention of copies should be treated as medical records of a minor and kept until the patient's 27th birthday.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008